Assistant Manager

Job Description

• Position: Assistant Manager Events & Conferences
• Location: New Delhi, India
• Experience: 3 years
• Reports to: DGM – Events & Conferences

Role Overview:

We are seeking a dynamic and results-oriented Assistant Manager – Events & Conferences with proven experience in conceptualizing, planning, supporting and executing high-quality events and conferences. The ideal candidate will have at least 3 years of professional experience in managing industry events, conferences, and workshops, with strong stakeholder engagement, logistics and project management skills. Some knowledge of IT and Digital Transformation sector is preferable but not mandatory.

Key Responsibilities:

1. Event Planning & Management

• Support in designing, planning, and executing national and regional NISG conferences, workshops, seminars, and networking events.
• Coordinate end-to-end logistics including venue selection, vendor management, speaker coordination, travel management, and participant engagement.

2. Content & Program Development

• Give ideas to develop relevant event agendas, session formats, and speaker line-ups.
• Spot industry trends and events organised by other organisations.
• Ensure alignment of event themes with organizational goals and industry trends.

3. Stakeholder Engagement

• Build and maintain relationships with technology companies, government agencies, industry associations, and knowledge partners.
• Identifying and creating database of CEOs, CTOs, CIOs, CISOs, CDOs of companies from private sector, CPSEs, sectoral industry associations
• Create a ready reckoner list of Secretaries, Additional Secretaries, Jt. Secretaries in Central Ministries and State Departments including IT and other organisations who could be targeted for participation in NISG conferences and events.
• Spot companies who could be approached as sponsors, exhibitors, and partners to maximize participation and value creation.

4. Marketing & Outreach

• Promoting and marketing events of NISG through designing of brochures, social media posts.
• Tele-calling industry participants to ensure decent participation
• Develop and implement event marketing campaigns across digital and traditional platforms.
• Tracking of media coverage and branding and visibility of NISG events

5. Financial & Administrative Management

• Prepare event budgets, track expenses, and ensure cost efficiency.
• Manage registrations, delegate communication, and event reporting.
• Ensure timely raising of invoice for delegate fees and sponsorships.
• Arrangements and coordination for travel of senior leadership for NISG events

6. Post-Event Activities

• Conduct post-event analysis, feedback collection, and prepare reports on outcomes and impact.
• Suggest innovations and improvements for future events.

Key Skills & Competencies:

• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and work under tight deadlines.
• Creative mindset with attention to detail.
• Proficiency in MS Office; experience with event management platforms/tools is an advantage.

Qualifications & Experience:

• Postgraduate in Management, Marketing, IT, or related field.
• Minimum 3 years of experience in event management, preferably in IT, Digital Transformation, or related industries or industry association exposure.
• Proven track record of successfully executing mid to large-scale conferences and events.
• Experience in liaising with industry leaders, government officials, and senior professionals.
• Strong knowledge of digital tools for event promotion, registration, and engagement.

Remuneration:

Competitive salary package aligned with experience and organisational norms.

Growth Opportunities:

• Exposure to high-level IT and Digital Transformation industry networks.
• Opportunity to lead strategic initiatives in technology events at national and international levels.