Resume Specialist

We're AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.

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AtkinsRéalis Ireland is seeking a Proposal Coordinator to join our busy team. The ideal candidate will have bid preparation experience, and a background in the engineering / construction sector while not essential would be an advantage.

The role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

We're looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

Key ingredients of the role & Specific skills required:

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

Job title: Win Work Resume Specialist

Years of experience: 1 – 2 years (A/E/C proposals)

Reports To (title): Proposal Managers (USA & India) and Win Work Team Lead (India)

Role: Expected functions

Coordinate resume harvesting, editing, and formatting to produce compliant, high-quality resume sections for proposals and SOQs. Translate evaluation criteria into tailored achievements, align with brand templates, and ensure first-time-right quality through established review cycles (Pink/Red/Gold and IQR).

Job Duties: Responsibilities

Collect, interview, and draft resumes from technical staff and subs; tailor content to RFP criteria, page limits, and role definitions.

Apply AtkinsRéalis resume templates and styles in Word and/or InDesign; maintain version control and naming.

Convert project experience into outcome-focused bullets with quantified results; align with evaluation matrices.

Partner with Technical Leads to validate responsibilities, project metrics, and client references; secure approvals ahead of Red Review.

Implement content governance: metadata, tagging, and cataloging in content libraries/SharePoint/Loopio as applicable.

Run quality checks for grammar, brand, compliance (font, page, margin); package resumes for final production.

Take constructive feedback and apply it to enhance the delivery.

Support interview deck bios and one-page team snapshots for shortlist presentations.

Contribute to closeout: archive final resumes, update libraries, capture lessons learned, and flag refresh cycles.

Deadline & Task Management.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.)

Works to defined pursuit processes, templates, and review gates while managing multiple concurrent resume packages. Balances speed with accuracy; performs self-checks before peer and color-team reviews.

DECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error)

Operates with guidance from Proposal Managers; exercises judgment on content prioritization, voice, and formatting. Escalates conflicts (space limits vs. compliance) with proposed solutions.

WORKING WITH OTHERS (Titles and number of personnel; type of direction given)

May provide day-to-day updates to proposal coordinators/Managers and graphic design support team for resume layout and packaging.

INTERNAL CONTACTS (Required interaction/relationship with others within the organization)

Proposal Managers, Technical Leads/PMs, Graphics, Compliance/Forms, Capture/BD, and regional reviewers.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the organization)

Subconsultant coordinators for resume requests and approvals; occasional reference checks as directed.

Minimum Requirements

EDUCATION AND EXPERIENCE

Bachelor's degree in English, Journalism, Communications, Graphic Design/Visual Communication, Marketing, or Engineering/Architecture; or equivalent experience.

3–5 years' experience supporting A/E/C proposals with resume development.

SPECIAL SKILLS

Advanced MS Word styles and formatting; working knowledge of Adobe InDesign; strong writing/editing and interviewing skills.

Familiarity with compliance matrices, color reviews (Pink/Red/Gold), and Independent Quality Review (IQR).

Organization, version control, attention to detail; ability to work across time zones and deadlines.

COMPETENCIES

Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality, Teamwork.