Office Administrator

5 days ago


Hubli, Karnataka, India Astr Defence Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Role:
Office Administrator

Experience:
2–5 Years

Location:
Hubli, Karnataka

Office Administrator

Astr Defence Pvt Ltd, a leading Indian defence technology manufacturer specializing in advanced defence solutions, is looking for a dynamic and organized Office Administrator to support day-to-day business operations.

The ideal candidate will be responsible for ensuring smooth administrative, HR, and accounting processes while maintaining accurate documentation and compliance in a fast-paced, mission-driven environment.

Key Responsibilities

1. Office Administration & Coordination


• Manage day-to-day office operations, documentation, and correspondence.


• Coordinate meetings, schedules, and travel arrangements.


• Maintain office inventory, supplies, and vendor coordination.


• Ensure smooth communication across departments.

2. HR & Payroll Support


• Assist with recruitment, onboarding, and maintaining employee records.


• Support payroll management and attendance tracking.


• Ensure compliance with statutory and organizational HR policies.

3. Accounts & Compliance


• Support basic accounting functions, expense tracking, and petty cash management.


• Maintain statutory and official documents in accordance with company and government regulations.


• Coordinate with the Accountant for audits, bills, and vendor payments.

4. Documentation & Reporting


• Prepare reports, letters, and business documents with accuracy.


• Maintain digital and physical filing systems for easy record retrieval.


• Support management with data collation and presentation preparation.

Key Qualifications

  • Bachelor's or Master's degree in any discipline.
  • 2–5 years of experience in office administration, HR, or accounting roles.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Strong communication skills in English (spoken & written).
  • Excellent organizational and time-management abilities.
  • Ability to multitask, handle confidential information, and work independently.


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