
Executive Assistant To Managing Director
2 days ago
Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day-to-day affairs, and most effective use of his time.
Responsibilities
- Process MDs correspondence, ensuring that incoming correspondence is dealt with by the MD/or on behalf of the MD, or other staff as appropriate.
- Maintain MD's office systems, including data management and filing.
- Maintain records of MD's contacts.
- Manage MD's electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage MD's travel arrangements /accommodation etc.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Should be well versed with AI tools like Chat GPT etc. for correspondence and design templates.
- Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Meet and greet visitors at all levels of seniority.
- Any other duties as may reasonably be required by the MD.
Requirements and Skills
- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
The candidate should be good-looking with a pleasing personality and good verbal and written communication skills, within 35 years of age having 4 to 5 years of relevant experience.
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