
Sampling Executive
3 days ago
Key Responsibilities:
- Handling Sample Requests:
o Receive sample requests from Sales/CRM team or directly from customers.
o Log all incoming sample requests and maintain tracking until delivery is completed.
o Coordinate with warehouse/production team for material availability.
- Packaging & Dispatch Coordination:
o Ensure proper, safe, and compliant packaging of chemical samples.
o Handle end-to-end dispatch process through courier/logistics partners (DHL, DTDC, etc.).
o Follow up for delivery status and update internal teams and customers accordingly.
- Documentation & Reporting:
o Prepare all necessary shipping documents like sample invoices, packing lists, dispatch notes, etc.
o Maintain a daily report (MIS) of all sample dispatches and share with management.
o Ensure accurate data entry and record-keeping in internal systems.
- Inventory Management (Samples & Packing Materials):
o Track and manage sample stock levels and initiate replenishment requests proactively.
o Maintain clean, well-labeled, and organized inventory of samples and packaging materials.
- System & Software Use:
o Use internal systems (MIS, Excel) efficiently for sample tracking and documentation.
o Update sample dispatch data in real time and ensure 100% accuracy.
- Communication & Coordination:
o Communicate effectively in English (verbal and written) with internal departments and external courier agencies.
o Respond professionally to emails and calls regarding sample status and delivery timelines.
- Quality & Accuracy:
o Ensure correct product, quantity, and labeling as per customer request.
o Raise flags for any quality mismatch or discrepancy before dispatch.
Required Qualifications:
· Graduate (Science or Commerce background preferred)
· Fresher with strong communication skills and system knowledge can also be considered
Key Skills:
· Strong working knowledge of computers, Excel, and email systems
· Excellent English communication – reading, writing, and speaking
· Basic understanding of chemical products and safe handling practices
· Strong follow-up, organizational, and coordination abilities
Attention to detail and accuracy in documentation
Job Types: Full-time, Permanent, Fresher
Pay: ₹18, ₹22,000.00 per month
Work Location: In person
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