Sampling Executive

3 days ago

Okhla, Delhi, India UNITED DESCALER PVT LTD Full time ₹ 1,80,000 - ₹ 2,20,000 per year

Key Responsibilities:

  1. Handling Sample Requests:

o Receive sample requests from Sales/CRM team or directly from customers.

o Log all incoming sample requests and maintain tracking until delivery is completed.

o Coordinate with warehouse/production team for material availability.

  1. Packaging & Dispatch Coordination:

o Ensure proper, safe, and compliant packaging of chemical samples.

o Handle end-to-end dispatch process through courier/logistics partners (DHL, DTDC, etc.).

o Follow up for delivery status and update internal teams and customers accordingly.

  1. Documentation & Reporting:

o Prepare all necessary shipping documents like sample invoices, packing lists, dispatch notes, etc.

o Maintain a daily report (MIS) of all sample dispatches and share with management.

o Ensure accurate data entry and record-keeping in internal systems.

  1. Inventory Management (Samples & Packing Materials):

o Track and manage sample stock levels and initiate replenishment requests proactively.

o Maintain clean, well-labeled, and organized inventory of samples and packaging materials.

  1. System & Software Use:

o Use internal systems (MIS, Excel) efficiently for sample tracking and documentation.

o Update sample dispatch data in real time and ensure 100% accuracy.

  1. Communication & Coordination:

o Communicate effectively in English (verbal and written) with internal departments and external courier agencies.

o Respond professionally to emails and calls regarding sample status and delivery timelines.

  1. Quality & Accuracy:

o Ensure correct product, quantity, and labeling as per customer request.

o Raise flags for any quality mismatch or discrepancy before dispatch.

Required Qualifications:

· Graduate (Science or Commerce background preferred)

· Fresher with strong communication skills and system knowledge can also be considered

Key Skills:

· Strong working knowledge of computers, Excel, and email systems

· Excellent English communication – reading, writing, and speaking

· Basic understanding of chemical products and safe handling practices

· Strong follow-up, organizational, and coordination abilities

Attention to detail and accuracy in documentation

Job Types: Full-time, Permanent, Fresher

Pay: ₹18, ₹22,000.00 per month

Work Location: In person

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