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Executive Assistant To Global MD

2 weeks ago

Jaipur, Rajasthan, India Vaibhav Global Full time US$ 90,000 - US$ 1,20,000 per year

Role Overview

We are looking for a highly organized, proactive, and resourceful Executive Assistant to support our Managing Director. This role goes beyond administrative support, EA to MD will act as a strategic partner, ensuring smooth coordination, anticipating needs, and enabling the MD to focus on driving business growth and leadership priorities.

Key Responsibilities

  • Manage the MDs calendar, appointments, travel, and daily schedules.
  • Handle high-level communications, correspondence, and presentations.
  • Act as the first point of contact for internal and external stakeholders.
  • Conduct research, compile reports, and prepare briefing materials.
  • Coordinate and follow up on strategic initiatives and projects.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Support in key meetingsdrafting minutes, tracking action items, and ensuring timely execution.
  • Anticipate operational needs, identify issues, and provide proactive solutions.

Key Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking ability.
  • Detail-oriented with problem-solving mindset.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work in a fast-paced, dynamic environment with minimal supervision.
  • High level of integrity, discretion, and professionalism.

Qualifications & Experience

  • Graduate/Postgraduate in Business Administration or related field.
  • 5–8 years of experience as an EA/PA.
  • Exposure to corporate governance, business operations, or investor relations will be an added advantage.