Administration Manager

5 days ago

Noida, Uttar Pradesh, India Innovatiview Full time ₹ 6,00,000 - ₹ 8,00,000 per year

Key Responsibilities:

1. Administrative Oversight

  • Supervise day-to-day administrative operations across assigned exam centers.
  • Ensure availability of basic amenities (cleanliness, drinking water, power backup, signage, etc.).
  • Maintain coordination with local vendors for services like security, transport, catering, and housekeeping.

2. Procurement Planning & Execution

  • Identify, plan, and procure required exam materials such as stationery, biometric devices, cartridges, chairs, banners, etc.
  • Raise purchase requisitions, negotiate with vendors, and ensure timely delivery.
  • Maintain accurate inventory records and consumption logs.

3. Vendor Management

  • Build and maintain a pool of local vendors for exam-specific requirements.
  • Ensure service-level agreements (SLAs) are met for supply, support, and quality.
  • Manage procurement documentation including quotations, delivery notes, and invoices.

4. Exam Day Support

  • Ensure timely arrangement and distribution of all exam-related items.
  • Coordinate with IT, Operations, and Logistics teams for smooth exam-day execution.
  • Act as a point of contact for last-minute material or facility escalations.

5. Compliance & Documentation

  • Maintain proper documentation of purchases, gate passes, asset handovers, and stock movement.
  • Ensure compliance with internal audit guidelines and client protocols.
  • Prepare post-exam consumption reports and settlement summaries.

6. Cost & Budget Control

  • Track procurement expenses against approved budgets.
  • Identify opportunities for cost savings through vendor negotiations or reuse planning.

Key Skills Required:

  • Strong planning, coordination, and vendor negotiation skills.
  • Good understanding of procurement processes and basic inventory management.
  • Excellent communication, reporting, and follow-up capabilities.
  • Familiarity with tools like Excel, Google Sheets, and ERP/software-based tracking (preferred).

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