Admin & Import–Export Executive

2 weeks ago

Mumbai, Maharashtra, India -365b-463e-9b41-bc9fba70dffc Full time

Position:
Admin & Import–Export Executive

Department:
Administration / Logistics / Supply Chain

Location:
— Worli, Mumbai

Experience:
1–3 years

Role Overview

The Admin & Import–Export Executive will be responsible for managing day-to-day administrative operations while also handling complete import and export documentation and logistics coordination. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities
Administrative Responsibilities

  • Oversee daily office operations to ensure smooth functioning.
  • Maintain office records, files, and documentation.
  • Coordinate with vendors for office supplies, maintenance, and service requirements.
  • Assist in scheduling meetings, preparing reports, and managing calendars.
  • Support HR with basic tasks like onboarding, attendance, and employee documentation.
  • Handle travel arrangements, hotel bookings, visitor management, and event coordination.
  • Monitor office equipment, facilities, and housekeeping requirements.

Import & Export Responsibilities

  • Prepare complete import and export documentation (invoice, packing list, BL/AWB, COO, LC documents, etc.).
  • Coordinate with customs agents, freight forwarders, transporters, and shipping lines.
  • Track shipments, monitor delivery schedules, and ensure timely customs clearance.
  • Ensure compliance with customs regulations, DGFT rules, and INCOTERMS.
  • Maintain shipment records, MIS reports, and logistics documentation.
  • Manage purchase orders, order confirmations, shipment planning, and follow-ups with suppliers/buyers.
  • Handle duty payments, insurance claims, and post-shipment formalities.
  • Coordinate with internal teams for inventory updates, dispatch planning, and material availability.

Skills & Requirements

  • Strong knowledge of import & export procedures, HS codes, and documentation.
  • Good understanding of customs clearance and international trade rules.
  • Excellent communication and correspondence skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and email etiquette.
  • Ability to multitask and manage administrative tasks simultaneously.
  • Strong coordination, negotiation, and problem-solving abilities.
  • Attention to detail, accuracy, and deadline management.
  • Experience working with CHA, freight forwarders, and logistics partners is preferred.

Education

  • Graduate in any discipline (Commerce/Logistics/International Business preferred).

  • Import/Export Executive

    4 days ago

    Mumbai, Maharashtra, India Orbitouch outsourcing pvt ltd Full time

    Urgent hiring for Import/Export ExecutiveProfile- Import/Export ExecutiveExperience- 2 yearsCtc- Upto 6 LPAWorking Days - 6 days (2 & 4 sat off)Location- Goregaon EastResponsibilities include but are not limited to:Prepare, compile, and review all shipping documents for import and export activities (Invoices, Packing Lists, Bill of Entry, Certificate of...

  • Import Export Executive

    13 hours ago

    Mumbai, Maharashtra, India Enviroguard Solutions LLP Full time

    Company DescriptionEnviroguard Solutions LLP is a top manufacturer and exporter based in Mumbai, serving clients across India and around the world. We specialize in providing high-quality environmental and industrial solutions with a strong focus on innovation, reliability, and customer satisfaction.Role DescriptionThis is a full-time, on-site role for an...

  • Export Import Executive

    2 days ago

    Mumbai, Maharashtra, India Orbitouch Outsourcing Private Limited Full time

    Designation: Executive–Export & Import (Pharma chemical industry)Experience : 5 to 6 yearsSalary – 5.5 lpaLocation: Ghatkoper, MumbaiWorking : 6 days (4 and 2 Saturday half day)Timing : 9:30 to 6pmJob Summary / ObjectiveResponsible for preparing and processing all documents and permits in compliance with customs and government regulations, and...

  • Executive - Air Import / Export

    2 weeks ago

    Mumbai, Maharashtra, India J-Ark Logistics Pvt Ltd Full time ₹ 3,00,000 - ₹ 4,20,000 per year

    Job Opening – Executive (Air Export / Air Import) – MumbaiRole: ExecutiveDepartment: Air Export / Air ImportExperience Required: 3–5 YearsLocation: MumbaiJob Description:We are looking for a skilled and proactive Executive with hands-on experience in Air Export / Air Import operations.The ideal candidate should have strong knowledge of documentation,...

  • Export-Import Executive

    12 hours ago

    Mumbai, Maharashtra, India Bold Venture Consultancy Full time

    Prepare pre-shipment & post shipment documents and forms to move goods efficiently through import and export steps and procedures. Prepare, process and maintain below documents for exports post shipment. Person having Import Self-Clearance exp

  • Senior Executive-Import and Export

    2 weeks ago

    Mumbai, Maharashtra, India I P Integrated Services Pvt Ltd Full time

    Role & responsibilitiesMust have knowledge Incoterms for Export and ImportCordinate with supplier and Buyer for Shipping Needs for Execution of Import and Export ShipmentKnowledge to maintain Accurate Records of Import and Export Transactionsoversees a preparation of Commercial Documentation Accordance withSOP's and Shipping TermsPreferred candidate...

  • Import And Export Executive

    2 days ago

    Mumbai, Maharashtra, India Diya Hr Full time

    Prepare pre-shipment & post shipment documents. Maintain export and import data documents files in physical. Provide Shipping Bill and Bank Realization Certificate to the agent for availing ROA TEP Incentive. Coordinate with CHA agents Required Candidate profileMinimum 5 years of experience in end to end Export Import process and documentation from...

  • Senior Manager Export Import

    2 days ago

    Mumbai, Maharashtra, India S Kant Healthcare Full time

    Job title: Senior Manager - Export Import & LogisticsWork Location: Worli, MumbaiDivision/Department: Export - ImportBrief OverviewPlanning and coordinating shipments, supervising delivery, managing customers and personnel. Ensuring that shipments comply with domestic laws as well as international export import, trade and financial Laws. Check the Customer...

  • AGM - Export / Import

    2 days ago

    Mumbai, Maharashtra, India NMS Consultant Full time

    The Key Responsibilities for the candidate as per the following:-Export Operations• To Oversee end-to-end export logistics, including planning, documentation, regulatory compliance, and dispatch from plant/warehouse.•To Review and approve proforma invoices, commercial invoices, packing lists, SDF/EDF, BL/AWB instructions, draft BL/AWB, and ensure...

  • Import Export Documentation Executive

    10 hours ago

    Mumbai, Maharashtra, India AMISHA FORWARDERS PVT LTD Full time

    Key Responsibilities:Coordination with shipping line, warehouse, transporter, customs, and docks personnel to ensure smooth clearance of all import and export processesWork with multiple customers on multiple projects simultaneously and deliver in a timely, efficient, and effective mannerResponsiveness to customer queries and independently resolving issues...