Tender Executive

6 days ago

Gothan Surat, India Goodwill Lifesciences Private Limited Full time ₹ 5,00,000 - ₹ 15,00,000 per year

1. Tender Management & Bidding

  • Identify relevant government and institutional tenders from portals like GeM, CPPP, state tender sites (e.g., TGMSIDC, HLL, Eprocure, etc.).
  • Analyze tender documents, eligibility criteria, and commercial requirements.
  • Prepare and compile all technical and financial bid documents in coordination with internal departments (Regulatory, QA, Accounts, Production, etc.).
  • Ensure timely submission of bids (both online and offline).
  • Track bid status, attend pre-bid meetings, respond to clarifications, and follow up on results.

2. Dealer & Distributor Support

  • Coordinate with authorized dealers for joint tender participation.
  • Prepare authorization letters, product catalogues, and supporting documents.
  • Guide dealers on online tender submission processes, document compliance, and pricing structures.
  • Maintain a database of active and potential dealers participating in tenders across India.

3. Documentation & Compliance

  • Maintain up-to-date records of licenses, registrations (ISO, CDSCO, CE, GMP, PAN, GST, etc.).
  • Regularly update product technical data sheets, price lists, and product certifications.
  • Ensure all tender documents are compliant with government norms and company standards.

4. Coordination & Communication

  • Liaise with QA, Accounts, and Dispatch departments for document preparation and material dispatch post-tender award.
  • Communicate with clients and procurement officials for updates, clarifications, or technical requirements.
  • Coordinate with management for approval of rates, special terms, or discounts.

5. Visit & Deal Closure

  • Occasionally visit hospitals, government offices, or procurement agencies for tender-related discussions, document submission, or to finalize deals.
  • Represent the company professionally during meetings and presentations.

6. Reporting & Analysis

  • Maintain a tracker of all tenders—applied, pending, won, and lost—with reasons for outcomes.
  • Prepare periodic tender performance reports for management review.
  • Analyze competitor pricing and tender trends to improve future participation strategies.

Required Qualifications & Skills

  • Graduate in Science, Commerce, or Pharmacy (preferred: B.Sc / B.Pharm / BBA / MBA).
  • 1–3 years of experience in government tender handling, preferably in the medical/surgical or pharma field.
  • Strong knowledge of online tender platforms (GeM, Eprocure, CPPP, etc.).
  • Excellent documentation, communication, and computer skills (Word, Excel, PDF management).
  • Ability to coordinate with multiple departments and meet strict submission deadlines.
  • Willingness to travel occasionally for institutional visits or tender follow-ups.

Key Attributes

  • Attention to detail and accuracy.
  • Strong organizational and follow-up skills.
  • Proactive and self-motivated with a result-oriented approach.
  • Ethical, responsible, and able to handle confidential information.

Compensation

  • As per industry standards and experience.
  • Incentives/allowances for successful tender closures or field visits (as applicable).

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