Accounts Payable Specialist I

Position: Accounts Payable Specialist I 

Location: Remote India

Reports To: Director, Finance & Special Projects

About Us

HighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users  with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.

Our People

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

Our Impact

As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.

Who You Are: 

HighLevel is looking for an experienced accounts payable specialist who is detail-oriented, organized, and committed to ensuring accurate and timely processing of invoices and payments. You have strong communication skills enabling you to collaborate effectively with vendors and internal teams, and you are proficient in accounting software and Excel. You are proactive, reliable, and dedicated to maintaining the confidentiality of financial information while continually seeking to improve processes and enhance efficiency. You are customer service oriented and committed to working with vendors and internal budget managers.

• Accounts Payable (AP) Inbox Management: Daily, monitor and manage the Global AP email inbox to route, prioritize, and process vendor invoices in a timely manner, ensuring correct coding to general ledger accounts and cost centers, and working with budget managers for approvals according to company policies.
• Employee Expense Reports & Reimbursement: Review, verify, and process employee expense reports in compliance with company policies. Ensure appropriate approvals and supporting documentation are obtained.
• Credit Card Expense Review: Responsible for the review of daily credit card transactions ensuring they are properly coded, include description, management review, and receipt before syncing to the accounting system. Work with employees on credit card questions.
• Bookkeeping and Accounting of Overseas branch : Assist with the bookkeeping and accounting of the overseas branch, manage vendor and employee payments of the branch, Run bank account reconciliations and manage the statutory compliances and audits of the branch
• Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness. Support with India GST Inward reconciliations and return filing, TDS payments and return filings.
• Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable.
• Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable.
• Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls.

• Minimum of 5+ years of experience as an Accounts Payable Specialist or similar role.
• Proficiency in accounting and/or accounts payable software. 
• Experience working with US  & International companies.
• Proficient in Zoho Books, Intacct, Microsoft Excel and Google Sheets.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate. effectively with vendors and internal stakeholders.
• Experience with process improvement initiatives is a plus.
• Self-starter who is proactive, takes initiative and follows through on tasks in a timely manner.
• Ability to adapt quickly to changing business priorities. 
• Excellent time management skills.

Equal Employment Opportunity Information

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.

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