Assistant Purchasing Manager

Company Overview

Illusion Dental Laboratory is a leading provider of high-quality dental restorations, committed to delivering products in a timely manner with exceptional customer service. Our goal is to balance technical expertise, personal service, and reliable results, using only the finest restorative systems. Based in Mumbai, we employ between 51 and 200 professionals and are dedicated to fostering relationships built on clear communication and feedback. For more information, visit our website at Illusion Dental Laboratory.

Job Overview

We are seeking a Senior Assistant Purchasing Manager to join our team at Illusion Dental Laboratory. This full-time position is located in Boisar. The ideal candidate will have between 7 to 10 years of work experience in a relevant field and will report to senior management. The candidate will be responsible for overseeing the purchasing operations, ensuring efficient processes and cost-effective procurement.

Roles & Responsibilities

Procurement & Sourcing:

Identify and evaluate potential suppliers of plastic materials with  and components with international and domestic suppliers to ensure cost-effective procurement.

Conduct regular supplier performance reviews, ensuring adherence to quality standards, delivery timelines, and cost efficiency.

Negotiate contracts, pricing, and payment terms with suppliers, ensuring cost-effectiveness without compromising quality.

Forecast material needs and place orders to maintain optimal inventory levels.

Ensure timely and accurate delivery of materials to meet production schedules.

Develop supplier relationships and manage contracts to ensure quality, timely delivery, and cost efficiency.

Monitor market trends and evaluate pricing to achieve cost reductions and improve procurement strategies.

Source new vendors for better pricing, quality, and reliability

Import & Logistics Management:

Handle all import-related procurement, including customs clearance, freight forwarding, and international logistics coordination.

Ensure compliance with import regulations, including HS codes, duties, and taxation policies.

Coordinate with freight forwarders, customs brokers, and regulatory authorities for smooth import operations.

Documentation & Compliance:

Ensure all import documentation (Bill of Lading, Packing List, Commercial Invoice, Certificate of Origin, etc.) is accurate and compliant with regulations.

Stay updated on changes in import/export laws, customs duties, and trade regulations.

Maintain accurate records of procurement transactions for audit and reporting purposes.

Ensure all procurement activities comply with company policies, legal regulations, and ethical standards.

Maintain necessary documentation for all procurement transactions, including contracts, purchase orders, and delivery receipts.

Inventory & Supply Chain Coordination: 

Work closely with inventory control teams to ensure that plastic materials are stored properly and are easily accessible when needed.

Analyze consumption patterns and adjust purchasing strategies to avoid overstocking or stockouts.

Monitor stock levels and initiate procurement to prevent production delays.

Quality Assurance:

Ensure that all plastic materials meet the company's quality and safety standards.

Work with the quality control team to perform inspections and resolve any quality-related issues with suppliers.

Data Management & Reporting: Maintain accurate records of purchases, invoices, and contracts.

Generate regular reports on procurement activities, cost analysis, and inventory status for senior management.

Identify areas of improvement and provide insights to enhance procurement processes and reduce costs.

Cross-Department Collaboration:

Collaborate with production, quality, and finance departments to understand material requirements, budget constraints, and potential cost-saving opportunities.

Assist in developing long-term strategies for supply chain optimization.

Manage relationships with international and domestic suppliers, ensuring contract adherence.

Address supplier performance issues and resolve any procurement-related challenges.

Cost & Budget Management:

Monitor procurement budgets and control costs while ensuring optimal procurement strategies.

Identify opportunities for cost savings and process improvements in sourcing and imports.

Analyze landed cost calculations and optimize procurement expenses.

Technical Skills:

Familiarity with procurement software and ERP systems (e.g., SAP, Oracle).

Strong analytical and decision-making skills to evaluate suppliers, costs, and inventory levels.

Soft Skills:

Strong communication and negotiation skills.

Problem-solving ability and attention to detail.

Ability to work under pressure and meet deadlines.

Strong organizational skills and ability to manage multiple tasks simultaneously.

Working Conditions:

Full-time position, standard office hours.

Occasional travel may be required to visit suppliers or attend industry events.

Education and Experience

Bachelors degree in Supply Chain Management, Business Administration, Materials Management, or a related field. A Masters degree is a plus

8-11 years of experience in procurement, supply chain management, or purchasing, preferably in plastic or raw material industries.

Experience in negotiating with suppliers and managing inventory.