Procurement Buyer

Summary/Objective

This position is responsible for managing requisitioning process with help of a team of 1-2 people & supporting complete requisitioning process for all categories. Requisitioning includes following process steps: from collecting a purchase request, transforming the purchase request to a purchase order (PO), sending the PO to the suppliers, handling the PO, receiving the product or services to releasing the payment. Also responsible for New Item code Creation in the system.This position directly reports to a HOD Procurement. Incumbents in this position have direct supervisory responsibility over purchase requisitionist.

Key Responsibility

Efficient Negotiation With Suppliers

Negotiation on quotations provided by sourcing and generating efficiency in terms of savings. Uses total cost of ownership to achieve cost reduction, cycle time reduction, improved service, increased reliability and productivity improvements. Achieves operating profit impact for the assigned region / business unit for the managed commodities. Leverages all CAPEX and OPEX purchases within the region / business unit to extract maximum value from the supplier.

On time delivery of Goods and Service

Purchase goods, materials, components or services in line with specified cost, quality and delivery targets. Support the relevant departments and communicate any supply problems which may impact on business operations. Monitor and advise on any issues which present risk or opportunity to the organisation.

To ensure on quality delivery of Goods and Service

Responsible for Quality buying goods and service for the organisation. Understands the markets and suppliers for all Air Liquide commodities. Insure all purchasing transactions are performed as per Air Liquide Procurement guidelines. Provides data to Head of Procurement on purchasing process compliance.

To ensure on time payment of suppliers

Responsible for timely payment of supplier in order to receive goods and service and maintaining strengthen in business relationship. Timely coordinate with Accounts, stakeholders for pending activities so that payment can be release as per their schedule.

Inventory management for respective business lines

Responsible for managing and maintaining inventory at respective business lines. To perform perpetual physical inventory activity on quarterly basis and submit report to higher management for further actions. Inventory KPI presentation in industrial committee meeting to management on quarterly basis.

To improve supplier payment terms

Responsible for improving payment terms with our approved suppliers. Payment terms improvement directly improves the cash flow for the organisation. To reduce the advance payment flow with suppliers with efficient negotiation.

To control buying without any legal documents like Purchase Order, Agreement, LOI

Responsible for controlling the buying in their respective business lines without any legal documents. It must be ensured that we have sent an approved purchase order before buying goods or service.

Ensure multiple Quotation with suppliers

Send RFQs and RFPs to suppliers and evaluate quotes and proposals based on best prices. Provide bid and proposal support as needed, including pricing and budget. Responsible for ensuring multiple quotations with suppliers, Price comparison analysis report with supporting documents. This is to ensure that buying of Goods and service with single suppliers must not be in the standard practise as per company procedures.

Increase Blanket Purchase Orders

Responsible for generating Blanket Purchase Orders for yearly supply of goods or services. Blanket POs improves flow of Goods & Services throughout the year retaining the same frozen prices. Blanket Purchase Order does not alter any fluctuations on the terms and conditions.

Adherence with contract obligations

Understands and implements strategic direction on specific supplier contracts. Understands tetras and conditions of all contracts and purchase orders for which he/she and the team is responsible for and keeps them up to date.

Contributed written documents to Policy and Procedures Manual

Responsible for setting up required standard operating procedures in line with company procedures and implement in the respective business lines. To set up standard procurement practice for buying goods and services.

Audit Documentation

Responsible for document management along with team like Hard copies of PO with supporting documents, scanned contract copies, supplier master data, Supplier documents, Supplier Audit documents etc. This must be available during internal procurement audit or external procurement audit and whenever required by HODs, management.

Competencies

1. Establishing long range business plans which can anticipate the global market. This is particularly important for commodity procurement.

2. Arranging or categorising your spend according to specific goods or services (direct & indirect); and keeping in mind quality, service, risk and cost.

3. The ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers & colleagues.

4. The ability to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance of all parties and will also meet your organisation's strategic procurement objectives.

5. The ability and drive for achieving and surpassing targets against an internal or external standards of excellence. This is about showing a passion for improving the delivery of services with a commitment to continuous improvement in your procurement process.

6. The ability to think carefully about the likely effects on others of your words, actions, appearance, and mode of behaviour. The consummate professional selects the words and actions most likely to have the desired effect on the group or individual in question.

7. Expertise Knowledge of Working softwares (Oracle 12.1i) for generating Purchase orders, Blanket Agreements, various oracle reports, receiving status, payment status etc.

8. Knowledge of Procurement procedures , Standard Operating procedures, Working Manuals etc to work efficiently with your teams.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.