Senior Manager Facilities

Position Overview

We are seeking a motivated and experienced Senior Manager, Facilities with approximately 10 years of professional experience to join our team. The candidate review and improve ergonomic aspects of work place Provide technical guidance to ensure operations are streamlined; maintenance is effective; safety enhanced; energy efficiently used; efficient project management.

Key responsibilities and expectations include:

A.Operations & Maintenance

o Housekeeping, electrical work, plumbing, AC, telecom, maintenance, and landscaping; Engineering repair and maintenance and proactive maintenance civil, electrical, plumbing, carpentry, water supply, etc

ACs, UPS (has an AMC, managed by Engineering team)

Transformers; DG sets; UPS

Solar panels; we generate 200 units per day through net metering

Water management from borewell and Manjira sources

In-campus STP

Support Civil Electrical team for any documentation works, coordinate for executing agreements, work orders, etc.

Build and strengthen relationships with building statutory authorities for quick resolutions of any related issues

Develop and implement asset management strategies (preventive maintenance; condition-based monitoring systems etc) for longevity and reliability of assets, fixtures, and equipment

Develop and implement plans for minimizing downtime, reducing repair costs, and extending the lifespan of assets

Housekeeping

B. Up-keep of Facilities. Maintenance of Services

Manage and maintain the physical infrastructure of the Institute. Manage budget and resources allocated to facility operations Coordinate among building management services; security; house-keeping; catering and cafeteria management; printing & stationery; and such other administrative services

Upkeep of class rooms (as they are used also during Conferences)

Upkeep of tenant facilities

[Excludes upkeep of Lab equipment that is managed by R&D Office; excludes upkeep of IT equipment that is managed by Chief Administration Officer]

Ensure safety and security; create a comfortable work environment.

Design and implement safety protocols, conduct risk assessments and oversee installation of safety systems

Plan for ensuring elimination or for minimizing likelihood of accidents; implement plans for mitigating potential hazards; safeguard well-being of students and occupants

Ensure compliance with safety practices and procedures

Ensure preparation for crises; such as fire drills; transport arrangements during heavy rains; arrangements to address medical emergencies etc.

Increase sustainability and energy efficiency

Streamline facility operations by identifying potential bottlenecks, optimizing workflows, and improving energy efficiency

Promote ways to improve energy efficiency and sustainability

Analyze energy usage patterns, identify areas of excessive consumption, and propose energy-saving measures

Wherever possible, plan for renewal of energy systems, green building design and sustainable practices, and integration of eco-friendly technologies that reduce environmental impact and lower operational costs

Determine a long-term approach to workplace optimization

Maintains campus as per set standards

Ensure upkeep and maintenance of 60 acres of campus including Academic, Research, Administration, Hostels, Dining, Cafeteria, residential, and landscaping

o ii. Ensure maintenance and upkeep of dining facilities; ensure proper checks are implemented during procurement of groceries

Ensure that cooking conditions as per defined hygiene and food standards

o I . Ensure all the equipment, furniture, and facilities across the Institute including hostels and guest flats are well maintained

o J . Identify, evaluate and contract with outsourced agencies to ensure effective execution of agreed services as per SLAs. Ensure (expansion and/or renovation) projects are executed efficiently, budgets are adhered to and timelines are met.

o K . Ensure proper accounting while handling petty cash; checking and processing vendor bills; movement of materials into and out of campus; GST; entry into ERP; disposing of scrap etc.

C . Facilitate Smooth Events Management

o Events (involving students, Faculty, invited Indian or overseas guests) happen all round the year

o Nearly 3-to-4 such events every month; 250-to-300 people may stay in the Campus during these events; oversee smooth logistics (trvavel, stay, conveyance, food etc)

o Students have an academic break during May-&-July; events involving students may be lean during this period.

D. Managing Tenants

o Contracting Leasing

o Rent collection & accounting

E. Residential quarters

Allocation to Faculty and staff

Assist in getting gas connections and other facilities

F. Coordination with Government & External Agencies

For unskilled workers; material

Electricity Sewage departments, etc

Ensure disease prevention and control all kinds of infection

Ensure statutory compliances

G. Improvements. Planning for Future

Implement sustainability initiatives within workplace b. Collaborate with stakeholders to assess the Institutes future needs, evaluate potential facility options, and provide insights on the feasibility and impact of different decisions This involves analyzing space requirements, conducting feasibility studies, and making recommendations for facility improvements or expansions.

Skills:

communication and listening skills

Events management; project management; logistics, Facilities Creation, Facilities upkeep, Events Management, Government Liaison.

CapEx budgeting; feasibility reports; RoI computations; knowledge of suppliers of equipment and or services

people skills for working with different stake holders & diverse set of people, both internally & externally; networking

Ensure optimal performance, cost-efficiency, and sustainability