Executive Assistant To Chief Executive Officer

1 day ago

Noida, Uttar Pradesh, India FP Communications Private Limited Full time ₹ 1,20,000 - ₹ 3,60,000 per year

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a leading communications consultancy. This role is central to ensuring the CEOs office operates with efficiency, focus, and impact. The Executive Assistant will act as a trusted partner, managing day-to-day operations, coordinating priorities, and enabling the CEO to focus on strategic growth and client leadership.

Key Responsibilities

1. Executive Support & Coordination

  • Manage the CEOs calendar, appointments, travel, and meeting schedules.
  • Prioritize tasks, filter requests, and ensure the CEOs time is used effectively.
  • Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are in place.

2. Communication & Documentation

  • Draft, review, and manage correspondence, presentations, and briefing notes.
  • Act as a liaison between the CEO and clients, media partners, and internal teams.
  • Ensure timely communication flow within the CEOs office.

3. Strategic & Business Support

  • Assist in conducting regular business reviews and ensure proper documentation and follow-ups.
  • Coordinate with internal team leaders and members to track deliverables, timelines, and KPIs.
  • Follow up on tasks assigned by the CEO and chase senior staff members to ensure deadlines are met.
  • Support preparation of pitches, proposals, and reports.
  • Conduct research on industry trends, client accounts, and policy developments relevant to the firm.

4. Office & Relationship Management

  • Serve as the first point of contact for the CEO's office.
  • Build and maintain strong professional relationships with senior stakeholders, clients, and partners.
  • Uphold confidentiality and discretion at all times.

Preferred candidate profile

  • Bachelor's degree in Business Administration, Communications, Economics, or related field.
  • 5–10 years of experience as an Executive Assistant, preferably supporting senior leadership in consulting, communications, or professional services.
  • Strong written and verbal communication skills in English (knowledge of Hindi and regional languages a plus).
  • Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of productivity tools like Google Workspace, Slack, or Asana preferred.
  • Exceptional organizational, multitasking, and time management abilities.
  • High degree of discretion, integrity, and professionalism.

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