Deputy General Manager

Responsibilities
Techno-Commercial Strategy and Initiatives

► Understand the Techno-Commercial strategy and plan for CPO/ BU

► Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per plan

Purchase Requisition (PR) Review

► Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing For Capex, Opex, Bulk Material & Services Contribute To The Strategic Sourcing Process By Participating In Activities Such As

► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document

► Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations/e-auctions with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

►Prepare contract document as per stated protocols & standard templates

► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality

► Maintain the contract document for future reference as per defined document management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement Through Rate Contracts
► Based on approved NFA, prepare, review and issue rate contracts

► Prepare master outline agreement (OA) in ERP system based on rate contract

► Prepare PO / SO for procurement under valid rate contract

Post Order Management

► Prepare Billing Break Up and get it uploaded in SAP, if applicable

► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

► Manage inbound logistics services for other Ex-Works Domestic Supplies

► Execute contingency plans in case of immediate business requirements

Commercial Due Diligence for M&A or any new business opportunity

► Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets

► Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities

► Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)

Supplier/ Vendor Identification and Onboarding

► Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation

► Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments

► Check details of forms submitted by vendor for their completeness and validity of documents

► Coordinate with Quality/Engg /User team for vendor assessment if required

► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor

► Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Data Analytics

► Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analysing data

► Contribute to action planning and implementation based on data analytics performed for assigned categories

Qualifications
Education :

Bachelor's degree in engineering in any discipline

General Experience
More than 9 years of experience in procurement, supply chain management and related area.