Office Administrator

2 days ago

Delhi NCR, India Divine Infracon Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Key Responsibilities:

  • Manage and coordinate all office operations, supplies, and equipment.
  • Serve as the primary point of contact for internal and external communications.
  • Maintain and organize company records, files, and databases (both physical and digital).
  • Assist in scheduling meetings, preparing agendas, and taking meeting minutes.
  • Handle correspondence, phone calls, and emails promptly and professionally.
  • Support HR activities such as onboarding, attendance tracking, and employee records.
  • Coordinate with vendors, service providers, and building management as needed.
  • Monitor office expenses and assist with budget preparation and petty cash management.
  • Ensure compliance with company policies and safety regulations.
  • Support management with administrative and operational tasks as required.

Preferred Candidate Profile

  • Education:

  • Bachelors degree in Business Administration, Management, Commerce, or a related field.

  • Additional certifications in Office Management, Administration, or HR will be an advantage.

  • Experience:

  • 2–4 years of proven experience in office administration, executive assistance, or operations support.

  • Prior experience in handling vendor coordination, procurement, and office logistics preferred.

  • Experience in managing administrative processes in a corporate or fast-paced environment.

  • Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Familiarity with office management software (e.g., Google Workspace, Zoho, SAP, or similar tools).

  • Basic understanding of bookkeeping or HR systems is a plus.

  • Soft Skills:

  • Excellent organizational and multitasking abilities.

  • Strong communication and interpersonal skills.
  • Proactive, resourceful, and able to work independently with minimal supervision.
  • High level of professionalism, integrity, and confidentiality.
  • Problem-solving mindset with attention to detail and accuracy.

  • Ability to manage time effectively and prioritize tasks under pressure.

  • Other Requirements:

  • Positive attitude and team-oriented approach.

  • Willingness to take initiative and improve office systems and processes.
  • Flexibility to adapt to changing business needs

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