Recruitment Administration Specialist

At AMS, we believe in nurturing talent and fostering a culture where passion for success thrives. As part of our commitment to your growth and development, we encourage you to explore opportunities available within our organisation. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? We would like to talk with you

We are thrilled to announce that we are recruiting for new roles as part of our extended partnership with one of our flagship pharmaceutical clients— now expanding into exciting new geographies including India.

This is a unique opportunity to join a brand-new team that we are building and play a key role in the implementation of our services into India. If you're passionate about the Pharmaceutical industry and eager to be part of our team, we would love to hear from you

As a Specialist - Recruitment Administration you will join the team of one of AMS renowned Clients to support the interview scheduling process, job posting and any other administrative tasks related.

Your role will also involve active participation in process improvement activities, process governance and control, workload distribution, as well as acting as a point of expertise for complex queries and escalations, and completing daily, weekly, monthly and quarterly reports.

For this role you can be based in our office premises in Pune, India.

What you'll be doing:

• Managing interview scheduling process including simple interview scheduling, panels, assessment centers, room booking, different time zones and any other business requirements
• Ensure all interview documents are collated and provided to candidates
  
  and Hiring Managers in a timely manner.
• Day to day contact with senior stakeholders, Hiring Managers, candidates - by phone and email.
• Working with recruitment systems and technologies and ensuring they are being used effectively.
• Job posting: internal, external and on the different jobboards by location
• Quality checks conduction within the team to ensure high level delivery.
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process.
• Preparing weekly, monthly, and quarterly reports when required.
• Supporting recruitment team in terms of other administrative tasks as requested.

You'll need to demonstrate:

• Fluency in English & Arabic - both written and spoken.
• Excellent communication skills, including telephone and e-mail communication
• Strong stakeholders' management skills, ideally in working in a client-facing position and customer focus, pro-active and positive approach.
• Passion for the candidate experience along with building strong, positive relationships with the client
• Strong computer literacy, ability to work with various technologies and systems
• Excellent organizational skills, attention to detail and proactive approach are a must
• Attention to detail, excellent communication, organizational, problem solving and multitasking skills.
• Ability to effectively work in a team, as well as individually.
• Previous experience in recruitment administration area or customer service.
• Experience in interview scheduling would be a great asset.

Your next move awaits

Every one of us plays a pivotal role in our success, whether engaging directly with clients or shaping the value we add behind the scenes. Together, it means more insight and expertise for our clients and more exciting career paths and experiences for us.

Apart from our benefits package, you'll also get to enjoy the flexibility, autonomy, and trust to work in a way that works best for you. We just focus on providing the means to meet, collaborate, and support each other however you choose.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*

• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

• Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

mailto:talentacquisition..comIf you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started

AMS27727

10/11/2025

India, Mumbai / India, Bangalore / India, Pune / India, Delhi / India, Hyderabad

Full Time

Administration

Pharma Life Sciences

Permanent