Executive Assistant to Director

Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.

∙ Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.

∙ Receiving calls, taking messages, screening & prioritizing calls & mails. ∙ Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the Managing Director.

∙ Preparing, editing & compiling agendas, minutes, correspondences & presentations.

∙ Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

∙ Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the Managing Director.

∙ Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines. ∙ Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

∙ Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the Managing Director.

∙ Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director's office. ∙ Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments.

∙ Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director & other employees, tracking the work plan allocated to certain employees by the Managing Director & monitoring timelines with regard to the same.

∙ Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

∙ Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the Managing Director.

∙ Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the Managing Director from time to time.

∙ Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines. ∙ Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

Note: It's Special Requirement for EA a part from Corporate Office Policy.

∙ EA has to work for 09 hours in a day according to the assigned shift. ∙ C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.

∙ EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).

∙ Management has reserved all the rights to take decision time to time if required.

Job Type: Full-time

Pay: ₹21, ₹23,000.00 per month

Work Location: In person