Assistant Facility Manager

15 hours ago

Ahmedabad, Gujarat, India Smart Teachnology Full time ₹ 45,90,000 - ₹ 61,04,000 per year

  1. Technical Operations & Maintenance

  2. Manage preventive-maintenance schedules for HVAC, electrical, plumbing, generators, elevators, and network systems

  3. Respond to reactive facility tickets escalated by the Client Relations Executive within 2 hours and track resolution against a ≥ 95 % SLA

  4. Supervise cleaning, security, procurement assistants, and office support staff

  5. Vendor & Budget Management

  6. Manage all vendor relationships for facility services, including cleaning, security, landscaping, IT support, procurement assistants, and office support staff

  7. Source, negotiate, and oversee service contracts; ensure SLAs for quality and cost-efficiency
  8. Monitor vendor performance quarterly; enforce SLAs or recommend vendor changes

  9. Control facility-related budgets (maintenance, utilities, projects) and report cost variances (< 5 %) to GM and Vertical Lead

  10. Asset & Project Coordination. Asset & Project Coordination

  11. Maintain FF&E inventory and plan for lifecycle replacements

  12. Lead small-capex projects (fit-outs, expansions, tech upgrades) from scope through handover

  13. Draft BOQs, timelines, and budgets; coordinate contractors and internal teams

  14. Safety, Security & Compliance

  15. Conduct regular safety audits, fire drills, first-aid kit inspections, and emergency evacuations

  16. Oversee CCTV, access-control, and alarm systems; audit security protocols monthly

  17. Ensure compliance with local building codes, insurance requirements, and health-safety regulations.

  18. Admin Handoffs & Collaboration

  19. Receive daily escalations from Client Relations Executive for unresolved maintenance issues, major breakdowns, and tenant move-ins/move-outs

  20. Provide weekly brief to Client Relations Executive on scheduled maintenance, planned outages, and project timelines to inform the daily operations chart

  21. Maintain the Daily Facility Chart with live updates on maintenance status, resource allocations, and scheduled tasks; coordinate all chart entries with the Client Relations Executive to ensure unified reporting.

  22. Reporting & Continuous Improvement

  23. Deliver a weekly "Facility Health" report to GM and Vertical Lead, covering maintenance compliance, ticket metrics, safety audit results, and project status

  24. Analyze downtime incidents and cost drivers; recommend process or vendor improvements

Qualifications & Experience

  • Education: Bachelor's degree in Engineering, Facilities Management, or related field
  • Experience: 2+ years in facilities or building services management, preferably in coworking/hospitality settings
  • Financial Acumen: BOQ preparation, budget control, vendor negotiation
  • Compliance Knowledge: Familiarity with building codes, safety regulations, and statutory inspections

Core Competencies

  • Operational Excellence: Proactive planning and rigorous SLA enforcement
  • Vendor Leadership: Effective negotiation and performance management
  • Collaborative Coordination: Seamless handoffs with Client Relations Executive and other stakeholders
  • Analytical Thinking: Data-driven improvements and cost management
  • Integrity & Compliance: Uncompromising safety and legal adherence

Compensation & Benefits

*

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

Re

Job Type: Full-time

Pay: ₹45, ₹50,362.83 per month

Benefits:

  • Health insurance

Work Location: In person

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