Front Desk Receptionist

3 days ago

Jaipur, Rajasthan, India VES Technosoft Full time ₹ 1,50,000 - ₹ 2,50,000 per year

Company Overview:

VES Technosoft specializes in IT services and consulting with a focus on online marketing. Located in Jaipur, Rajasthan, the company offers an in-house team to manage digital marketing needs, allowing businesses to concentrate on growth. With a workforce of 11-50 employees, VES Technosoft ensures effective handling of all online marketing aspects, eliminating the need for extensive training for your internal team. Learn more about the company at

Job Overview:

VES Technosoft is seeking a Junior Front Desk Receptionist for a full-time, internship position at our Jaipur office. The ideal candidate will serve as the first point of contact for our clients and visitors, demonstrating exceptional customer service and communication skills. As a key player in our team, you will handle various administrative tasks requiring strong organizational abilities.

Qualifications and Skills:

  • Customer service expertise is essential to communicate effectively and maintain positive interactions with clients and visitors (Mandatory skill).
  • Proficiency in phone system operation is crucial for handling calls efficiently and ensuring accurate message delivery (Mandatory skill).
  • Experience with appointment scheduling software is required to manage bookings and calendars effectively (Mandatory skill).
  • Competency in Microsoft Office Suite for creating and managing documents and spreadsheets.
  • Data entry skills are necessary for recording and updating client and visitor information with precision.
  • Familiarity with filing and document management practices to ensure organized and accessible records.
  • Proficiency with a multi-line telephone system for handling multiple calls simultaneously.
  • Excellent organizational skills to manage various tasks and prioritize activities effectively.

Roles and Responsibilities:

  • Greet visitors and clients warmly, directing them to appropriate contacts or services.
  • Operate telephone switchboard, manage incoming calls, and ensure accurate message taking and delivery.
  • Schedule and coordinate appointments using scheduling software, ensuring efficient time management.
  • Maintain the reception area in a tidy and welcoming state for visitors.
  • Handle incoming and outgoing mail, including distribution to relevant departments.
  • Manage data entry tasks, updating information systems accurately and swiftly.
  • Provide administrative support to other departments as needed for special projects or tasks.
  • Assist with document preparation and follow filing procedures to ensure documents are organized and easily retrievable.

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