Project Administrator

Would you like to use your organisational skills to support projects that make a real difference to patient care across Scotland?

We're looking for an experienced administrator to join our Centre for Sustainable Delivery (CfSD) Innovation Team. In this role, your expertise in planning, coordination, and attention to detail will help CfSD deliver innovative solutions to some of the biggest challenges facing NHS Scotland. You'll play a vital part in shaping the future of healthcare delivery.

About us - What is CfSD?

The Centre for Sustainable Delivery (CfSD) is at the heart of NHS Scotland's transformation. We lead national programmes that increase capacity, reduce unnecessary demand, and embed innovative technologies and new ways of working. Our mission is simple: deliver measurable improvements in care for patients across Scotland.

About The Role
As Project Administrator – Innovation, you'll provide essential administrative and secretarial support to the CfSD Innovation team, enabling senior leaders to focus on their priorities.

Your Responsibilities Will Include

• Diary management and meeting coordination – planning schedules, resolving conflicts, and ensuring everything runs smoothly.
• Preparing agendas and taking accurate minutes at senior-level meetings, then tracking follow-up actions.
• Acting as a key point of contact for internal and external stakeholders, including NHS Boards and Scottish Government teams.
• Managing confidential information with discretion and professionalism.
• Supporting the team with document preparation, presentations, and performance reports, ensuring accuracy and attention to detail.
• Handling varied tasks in a fast-paced environment, from organising travel and hospitality to maintaining electronic filing systems and tracking expenses.

This is a role where no two days are the same—you'll be at the centre of projects that shape the future of healthcare delivery.

About You
You're the kind of person who thrives on organisation and loves making things happen. If you enjoy variety, being the go-to person for support, and working in a role where no two days are the same, this could be perfect for you.

We're Looking For Someone Who

• Brings exceptional organisational skills and can manage multiple priorities with ease.
• Communicates confidently and professionally, building strong relationships across teams and handling sensitive information with discretion.
• Has proven experience in administration, ideally supporting projects or working within the NHS/public sector.
• Is tech-savvy, comfortable using Microsoft Office (Word, Excel, PowerPoint, Teams) and confident in minute-taking.
• Can work independently, adapt quickly to changing priorities, and keep calm under pressure.
• Interested? Apply today, we'd love to hear from you.

Interested? Apply today, we'd love to hear from you.

NHS Golden Jubilee is open to considering flexible working options for this role.

This vacancy may close early if a high volume of applications is received so please apply early to avoid disappointment.

As a disability confident leader we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you have a disability or long-term health condition covered by the Equality Act 2010 and need support for any stage of the recruitment process please refer to the job pack for more information.

NHS Golden Jubilee encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

Details on how to contact the Recruitment Service can be found within the Job Pack.

In line with the current UK Immigration Rules, this post may not meet the eligibility criteria for a Certificate of Sponsorship to support a Skilled Worker Visa or a Health & Care Worker Visa. Overseas nationals should review alternative immigration options before applying for this role. Further information: Visas and immigration - GOV.UK