Resource Coordinator

21 hours ago

Noida, Uttar Pradesh, India Software Engineering Firm Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Job Title: Resource Coordinator
Location: Noida
Experience: 4–6 Years
Role Type: Full-Time | Onsite / Hybrid1. Role Summary & Key Objectives
The Resource Coordinator will manage workforce allocation across multiple projects while ensuring optimal utilization and timely delivery. The role requires someone from a Delivery / Project Coordination / Project Management / PMO background with a strong functional understanding of technology and sound commercial orientation. This person will act as the bridge between delivery teams, project managers, and business leaders—ensuring the right people are assigned to the right tasks at the right time.2. Core Responsibilities (5–7 Points)
Maintain real-time resource allocation plans for current and future projects.
Coordinate with PMs, Delivery Leads, and Technical Managers to align staffing with project timelines.
Track availability, skill sets, workload, leaves, and capacity across teams.
Forecast demand and proactively identify skill shortages, conflicts, or hiring requirements.
Prepare and analyze utilization, productivity, and capacity reports for management.
Support project onboarding/offboarding of resources and maintain role clarity.
Ensure cost-efficient allocation by balancing commercial aspects, project budgets, and team utilization.3. Must-Have Skills (Technical & Soft)Technical Skills
Delivery, project coordination, PMO, or project management background is mandatory
Functional understanding of common tech roles (Dev, QA, UI/UX, DevOps, etc.)
Experience with resource planning tools (Smartsheet, MS Excel, Jira, Asana, MS Project, or similar)
Ability to interpret project plans, timelines, skill matrices, and cost structures
Strong understanding of utilization metrics and capacity managementSoft Skills
Strong communication and stakeholder management
Analytical and data-driven decision-making
Ability to handle multiple priorities and manage conflicts
Commercial mindset with ability to balance cost vs capacity
Detail-oriented, systematic, and proactive
Ability to work in fast-paced delivery environments4. Good-to-Have Skills
Experience in Agile/Scrum or hybrid delivery models
Familiarity with project financials, billing cycles, and revenue impact
Exposure to SaaS or product-based environments
Ability to run governance meetings and present resource insights
Understanding of effort estimation and project costing basics5. Experience Requirements
4–6 years of experience in resource coordination, PMO, project staffing, delivery operations, or project management support
Must have prior experience working in IT services, product companies, or digital engineering environments
Exposure to multi-project and multi-team coordination
Experience interacting with mid and senior-level delivery stakeholders6. KPIs / Success Metrics
On-time staffing for all project requirements
Improved utilization across teams (target vs achieved)
Accuracy of weekly forecasts and resource availability updates
Reduction in resource conflicts and allocation escalations
Alignment of resource plans with commercial priorities and billing
Stakeholder satisfaction (Delivery, PMs, HR, Leadership)
Quality, clarity, and consistency of resource dashboards and reports

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