Event Co-Ordinator

2 days ago

Nashik, Maharashtra, India QTONET PRIVATE LIMITED Full time ₹ 1,44,000 - ₹ 1,80,000 per year

Job Summary:

The Event Coordinator will be responsible for planning, organizing, and executing company events, conferences, product launches, exhibitions, and employee engagement programs. She will coordinate with vendors, internal teams, and clients to ensure every event runs smoothly and professionally, reflecting the company's brand and standards.

Key Responsibilities:1. Event Planning & Coordination

  • Plan and execute corporate events, promotional activities, trade shows, and celebrations.
  • Develop event concepts, themes, and timelines in coordination with management.
  • Identify event requirements, prepare budgets, and ensure cost-effective execution.

2. Vendor & Venue Management

  • Identify and negotiate with vendors for venues, catering, décor, entertainment, photography, and logistics.
  • Conduct site visits and manage event setup and teardown.
  • Ensure vendor quality, delivery timelines, and payment follow-ups.

3. Communication & Client Interaction

  • Coordinate with clients, guests, and internal departments for smooth event execution.
  • Prepare event briefs, invitations, and post-event communication materials.
  • Maintain excellent public relations and ensure high standards of hospitality.

4. Logistics & Operations

  • Oversee travel arrangements, accommodation, and registration for guests or participants.
  • Manage event schedules, staff allocations, and contingency planning.
  • Ensure safety, comfort, and compliance with all event protocols.

5. Branding & Marketing Support

  • Collaborate with the marketing team for branding, signage, and promotional materials.
  • Handle social media promotions, event photography, and post-event reports.
  • Support internal communications and employee engagement initiatives.

6. Reporting & Documentation

  • Maintain event budgets, vendor agreements, and feedback reports.
  • Prepare event summaries and present outcomes to management.
  • Maintain a calendar of upcoming events and follow up on future opportunities.

Qualifications & Requirements:

Education:

  • Graduate in Event Management, Hospitality, Mass Communication, or Marketing.
  • MBA / PG Diploma in Event Management or related field preferred.

Experience:

  • 2–5 years of experience in event management, hospitality, or corporate communication roles.

Job Type: Full-time

Pay: ₹12, ₹15,000.00 per month

Work Location: In person

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