Assistant Vice President, Expense Management

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1200 employees and offices in 24 cities worldwide.

Our investment philosophy consists of six enduring tenets: risk control, consistency, market inefficiency, specialization, de-emphasis of macro-forecasting and disavowal of market timing. These tenets are central to our opportunistic and value-oriented approach.

Our mission is to deliver superior investment results with risk under control and to conduct business with the highest integrity. Sustainability considerations are a critical component of achieving this mission. As long-term investors, we recognize that accounting for sustainability considerations throughout the investment lifecycle can help us avoid undue risk and better identify attractive opportunities. These efforts are part of our long-standing commitment to excellence in bottom-up investment analysis

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For more information including Oaktree's approach to sustainability, please visit our Responsibility site.
Responsibilities

The position of Assistant Vice President is within the Expense Management & Analysis sub-department of the Fund Accounting & Operations department. Expense Management & Analysis includes various functions including Accounts Payable, Expense Allocation, Accounts Receivable, Expense Business Intelligence, Expense Management Risk, and a newly formed Expense Quality Control group.

The role of the Assistant Vice President will be to launch and oversee the Expense Quality Control function. The focus of this team will be to manage and maintain the quality, integrity, and usability of invoice and expense report coding by building up education, governance, and documentation. This person will provide support for our budget owners and Cost Centers and will be the primary subject matter expert regarding vendors, services provided, accuracy of coding, internal contacts, and fund governing documents as they pertain to cost recovery practices.

Typical responsibilities:

• Source and train newly formed team on existing expense processes

• Create KPIs and monitor exception reports to identify inconsistencies

• Document key processes and risks to identify gaps in our service model for excellent internal customer support, and plan remediation efforts to address gaps identified

• In collaboration with budget owners, build team to:
o Understand and document business and standard vendor relationships
o Act as subject matter experts on vendors and services being provided
o Advise cost center administrators and expense approvers on consistent and appropriate corporate and fund coding
o Partner with expense owners to work with vendors to improve invoices for efficient processing

• In collaboration with Fund Accounting, build team to:
o Understand and document various fund expense considerations and requirements
o Act as subject matter experts for each strategy's nuances and fund chargeback capabilities per the legal documents
o Review all fund invoices and T&E for completeness and appropriateness of instructions prior to approval for allocation
o Advise Cost Center administrators and expense approvers on changes needed to allocation instructions provided

• In collaboration with Corporate Accounting, build team to:
o Understand and document appropriate spend category / GL considerations for expense coding
o Serve as a liaison between expense owners and Corporate Accounting for coding questions
o Maintain spend category to GL mapping and descriptions for guidance

• In collaboration with Corporate Finance, build team to:
o Understand and document budget considerations regarding expense coding
o Help ensure expenses are coded to appropriate expense owners
o Assist Cost Centers and Corporate Finance with expense reclasses in Workday

• Support expense level projects within Workday to ensure solutions are systematic, efficient, and maintainable

Qualifications

• 10+ years management experience, preferably in Accounts Payable, Accounts Receivable, Accounting, or Master Data Management within the financial services industry, and preferably in the investment management industry

• Prefer experience within Public Accounting and Investment firms, preferably with a focus in consulting, audit and/or corporate finance functions

• Track record in business analysis and process improvement

• Strong analytical skills and ability to understand and resolve complex problems

• Experience with large datasets

• Expertise in Workday, Microsoft Excel, Word, PowerPoint, and Visio

Personal Attributes

• Relationship Building: works effectively with strong, diverse teams of people with multiple perspectives, talents, and backgrounds. He or she is known for doing what is best and is comfortable with consensus building (at multiple levels) and soliciting constructive feedback; ability to elicit cooperation from a wide variety of participants including upper management, clients, other departments, and 3rd party providers.

• Communication: strong interpersonal and verbal/written communication skills; ability to present complex material.

• Independence & Collaboration: experience at working both independently and in a team-oriented, collaborative environment; must be able to drive work effectively with limited supervision (at times) while representing department and executive management interests and concerns.

• Work Ethic: focus on continual development, performance, accountability, and self-motivation.

• Flexibility & Organization: adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities; proven ability to multi-task and efficiently manage time across competing activities/resources; able to effectively prioritize, execute tasks, and thrive in a high-pressure fast paced environment.

• Intellectual Curiosity: energized by learning new things and engaging across a wide range of issues; must have strong problem-solving skills; adept at conducting research into project-related issues and products; displays a technical aptitude that lends itself to learning and mastering new technologies.

• Driving Results: sets aggressive timelines and objectives to drive results, conveys a sense of urgency, and drives issues to closure; is a self-starter committed to achieving results and has a strong sense of ownership and follow-through.

• Judgment: makes recommendations and decisions that balance a variety of factors.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.

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