HR & Admin Executive

3 days ago

Kottayam, Kerala, India Medcity Study Abroad Full time ₹ 2,16,000 - ₹ 2,64,000 per year

Job Title: HR & Admin Executive

Department: Human Resources & Administration

Reports To: Operations Manager & Senior HR

Location: Kottayam

Employment Type: Full-time

Job Objective:

To support the smooth functioning of the branch by managing HR operations, basic accounts, and general office administration, ensuring a professional and efficient work environment aligned with the organization's standards.

Key Responsibilities

A. Human Resources

  • Assist in recruitment activities — posting jobs, screening resumes, scheduling interviews.
  • Manage onboarding formalities and maintain employee personal files.
  • Record attendance, leave, and monthly HR reports. (Pagar)
  • Support employee engagement activities and staff communication.
  • Ensure compliance with company HR policies and maintain confidentiality of records.
  • Assist in PMS evaluation and review
  • Prepare HR SOP
  • Prepare Job Description for new positions

B. Office Administration

  • Oversee daily branch operations, office cleanliness, and maintenance.
  • Manage front office desk — handle incoming calls, emails, and student/visitor queries.
  • Maintain inventory of office supplies, stationery, and refreshments.
  • Coordinate vendor payments and service requests.
  • Support organizing in-house events, meetings, and student seminars.
  • Prepare and submit weekly admin updates to the branch or operations head.

C. Accounts Support

  • Maintain petty cash records and daily expense vouchers.
  • Support in vendor invoice verification and submission to accounts.
  • Track payment follow-ups, reimbursements, and bill settlements.
  • Assist in preparing monthly expense reports and branch budgets.
  • Prepare Tally and payments of clients

Qualifications & Requirements

  • Bachelor's degree in HR, Commerce, or Business Administration
  • MBA in HR & Finance (Preferred)
  • 1–3 years of experience in HR and office administration (education or service sector preferred).
  • Proficiency in MS Office (Word, Excel, Outlook) followed by typing skills - Required
  • Good communication and coordination skills
  • Language fluency in English and Malayalam (Must)
  • Additional Language awareness (Hindi, Tamil) - Advantage
  • Organized, reliable, and able to multitask efficiently.

Key Competencies

  • Strong interpersonal and problem-solving skills
  • Time management and attention to detail
  • Ethical and confidential handling of employee data
  • Proactive attitude and team coordination
  • Professional presentation and behavior

Performance Indicators (KPIs)

  • Timely completion of HR and admin reports
  • Accuracy in attendance, petty cash, and HR data
  • Employee satisfaction and smooth onboarding
  • Office maintenance and vendor management efficiency

Job Type: Full-time

Pay: ₹18, ₹22,000.00 per month

Education:

  • Master's (Required)

Experience:

  • HR sourcing and Recruitment: 2 years (Required)
  • Payroll management: 1 year (Preferred)
  • Interviewing: 1 year (Preferred)

Work Location: In person

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