HR & Admin Executive
3 days ago
Job Title: HR & Admin Executive
Department: Human Resources & Administration
Reports To: Operations Manager & Senior HR
Location: Kottayam
Employment Type: Full-time
Job Objective:
To support the smooth functioning of the branch by managing HR operations, basic accounts, and general office administration, ensuring a professional and efficient work environment aligned with the organization's standards.
Key Responsibilities
A. Human Resources
- Assist in recruitment activities — posting jobs, screening resumes, scheduling interviews.
- Manage onboarding formalities and maintain employee personal files.
- Record attendance, leave, and monthly HR reports. (Pagar)
- Support employee engagement activities and staff communication.
- Ensure compliance with company HR policies and maintain confidentiality of records.
- Assist in PMS evaluation and review
- Prepare HR SOP
- Prepare Job Description for new positions
B. Office Administration
- Oversee daily branch operations, office cleanliness, and maintenance.
- Manage front office desk — handle incoming calls, emails, and student/visitor queries.
- Maintain inventory of office supplies, stationery, and refreshments.
- Coordinate vendor payments and service requests.
- Support organizing in-house events, meetings, and student seminars.
- Prepare and submit weekly admin updates to the branch or operations head.
C. Accounts Support
- Maintain petty cash records and daily expense vouchers.
- Support in vendor invoice verification and submission to accounts.
- Track payment follow-ups, reimbursements, and bill settlements.
- Assist in preparing monthly expense reports and branch budgets.
- Prepare Tally and payments of clients
Qualifications & Requirements
- Bachelor's degree in HR, Commerce, or Business Administration
- MBA in HR & Finance (Preferred)
- 1–3 years of experience in HR and office administration (education or service sector preferred).
- Proficiency in MS Office (Word, Excel, Outlook) followed by typing skills - Required
- Good communication and coordination skills
- Language fluency in English and Malayalam (Must)
- Additional Language awareness (Hindi, Tamil) - Advantage
- Organized, reliable, and able to multitask efficiently.
Key Competencies
- Strong interpersonal and problem-solving skills
- Time management and attention to detail
- Ethical and confidential handling of employee data
- Proactive attitude and team coordination
- Professional presentation and behavior
Performance Indicators (KPIs)
- Timely completion of HR and admin reports
- Accuracy in attendance, petty cash, and HR data
- Employee satisfaction and smooth onboarding
- Office maintenance and vendor management efficiency
Job Type: Full-time
Pay: ₹18, ₹22,000.00 per month
Education:
- Master's (Required)
Experience:
- HR sourcing and Recruitment: 2 years (Required)
- Payroll management: 1 year (Preferred)
- Interviewing: 1 year (Preferred)
Work Location: In person
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