HR & Admin Executive

3 days ago

Kottayam, Kerala, India Medcity Study Abroad Full time

Job Title: HR & Admin Executive

Department: Human Resources & Administration

Reports To: Operations Manager & Senior HR

Location: Kottayam

Employment Type: Full-time

Job Objective:

To support the smooth functioning of the branch by managing HR operations, basic accounts, and general office administration, ensuring a professional and efficient work environment aligned with the organization's standards.

Key Responsibilities

A. Human Resources

  • Assist in recruitment activities — posting jobs, screening resumes, scheduling interviews.
  • Manage onboarding formalities and maintain employee personal files.
  • Record attendance, leave, and monthly HR reports. (Pagar)
  • Support employee engagement activities and staff communication.
  • Ensure compliance with company HR policies and maintain confidentiality of records.
  • Assist in PMS evaluation and review
  • Prepare HR SOP
  • Prepare Job Description for new positions

B. Office Administration

  • Oversee daily branch operations, office cleanliness, and maintenance.
  • Manage front office desk — handle incoming calls, emails, and student/visitor queries.
  • Maintain inventory of office supplies, stationery, and refreshments.
  • Coordinate vendor payments and service requests.
  • Support organizing in-house events, meetings, and student seminars.
  • Prepare and submit weekly admin updates to the branch or operations head.

C. Accounts Support

  • Maintain petty cash records and daily expense vouchers.
  • Support in vendor invoice verification and submission to accounts.
  • Track payment follow-ups, reimbursements, and bill settlements.
  • Assist in preparing monthly expense reports and branch budgets.
  • Prepare Tally and payments of clients

Qualifications & Requirements

  • Bachelor's degree in HR, Commerce, or Business Administration
  • MBA in HR & Finance (Preferred)
  • 1–3 years of experience in HR and office administration (education or service sector preferred).
  • Proficiency in MS Office (Word, Excel, Outlook) followed by typing skills - Required
  • Good communication and coordination skills
  • Language fluency in English and Malayalam (Must)
  • Additional Language awareness (Hindi, Tamil) - Advantage
  • Organized, reliable, and able to multitask efficiently.

Key Competencies

  • Strong interpersonal and problem-solving skills
  • Time management and attention to detail
  • Ethical and confidential handling of employee data
  • Proactive attitude and team coordination
  • Professional presentation and behavior

Performance Indicators (KPIs)

  • Timely completion of HR and admin reports
  • Accuracy in attendance, petty cash, and HR data
  • Employee satisfaction and smooth onboarding
  • Office maintenance and vendor management efficiency

Job Type: Full-time

Pay: ₹18, ₹22,000.00 per month

Education:

  • Master's (Required)

Experience:

  • HR sourcing and Recruitment: 2 years (Required)
  • Payroll management: 1 year (Preferred)
  • Interviewing: 1 year (Preferred)

Work Location: In person

  • Human Resources Administrator

    2 weeks ago

    Kottayam, Kerala, India Netlink ICT (P) Ltd. Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    We Are Hiring: HR cum Admin Executive – Netlink ICT Pvt LtdLocation:Puthuvely, KottayamExperience:1–3 yearsQualification:MBA in HRNetlink ICT Pvt Ltd is looking for aproactive and detail-oriented HR cum Admin Officerto join our growing teamPrefer Candidates NearbyPuthuvely,Monippally,Koothattukulam Key Responsibilities Handle day to day HR & Admin...

  • HR Executive

    1 week ago

    Kottayam, Kerala, India Jewel Autism Centre and Child Development centre Full time

    Manage and supervise Department staffsOversee recruitment and selection processes, including sourcing, interviewing, and hiring new employees.Develop and implement HR strategies, policies, and procedures.Maintain HR records, including employee files, compensation, and benefits information.Handle employee relations and resolve any workplace conflicts or...

  • HR Head

    1 day ago

    Kottayam, Kerala, India Oxygen Digital Shop Full time

    Job Summary:Oxygen The Digital Shop is seeking an experienced and strategic HR Head to lead and manage the Human Resources function. The ideal candidate will be responsible for overseeing HR operations for a workforce of over 1800+ employees, ensuring the organization attracts, retains, and develops top talent while maintaining compliance with employment...

  • HR Assistant Manager

    1 week ago

    Kottayam, Kerala, India Medcity Study Abroad Full time

    Job Description for HR ExecutiveCompany: Medcity Study AbroadJob Type: Full-time ( Freshers / Experienced candidates can also apply)Location: KottayamJob Summary:We are seeking a proactive and detail-oriented HR Executive to support our HR operations in recruitment, onboarding, compliance, and all major functions of HR. This role offers a structured career...

  • Factory Administration Manager

    3 days ago

    Kottayam, Kerala, India Bafna Enterprise Full time

    Key Responsibilities: Handle factory administration, attendance, and documentation Coordinate with HR, Accounts, and Operations Manage statutory compliance records (ESI, PF, etc.) Monitor housekeeping, security, and canteen services Support manpower planning and contractor managementSkills Required:Good communication & documentation skillsKnowledge of MS...

  • Marketing Executive

    2 days ago

    Kottayam, Kerala, India GrabToGo Full time

    Role Overview:Responsible for field marketing, vendor outreach, and onboarding shops to the GrabToGo platform.Key ResponsibilitiesVisit shops/vendors in the assigned area and explain GrabToGo features and benefits.Assist vendors with registration, documentation, and completing their listings.Promote suitable subscription plans and achieve daily/monthly...

  • Customer Support Executive

    2 days ago

    Kottayam, Kerala, India Vcare Health Clinic Pvt Ltd Full time

    *Position: Customer Support Executive*Location : Trivandurm , KottayamQualification : Any degree ( Mandatory )Looking for immediate joinersCall : HR VCareJob Types: Full-time, Permanent, FresherPay: ₹14, ₹15,000.00 per monthEducation:Bachelor's (Preferred)Work Location: In person

  • branch head-ettumanoor

    2 days ago

    Kottayam, Kerala, India GENTLEMAN CHIT FUNDS Full time

    Job Title: Branch Head – EttumanoorWe are looking for a dynamic, target-driven, and experienced Branch Head to lead and manage the Ettumanoor branch. The ideal candidate will take complete ownership of branch performance, ensuring excellence in sales, collections, customer service, staff management, and operational compliance. This is a leadership role...

  • branch manager-vaikom

    1 week ago

    Kottayam, Kerala, India GENTLEMAN CHIT FUNDS Full time

    Job Title: BRANCH MANAGERCompany: Gentleman Chit Funds Co (I) Pvt. LtdEmployment Type: Full-TimeExperience Required: Minimum 5 YearsQualification: Bachelor's Degree (MBA Preferred)Industry: Financial Services / Chit Funds / NBFCAbout the CompanyGentleman Chit Funds Co (I) Pvt. Ltd, part of the Gentleman Group of Companies, is a trusted name in the financial...

  • Operations Manager

    1 day ago

    Kottayam, Kerala, India Emirates International Consultancy Full time

    Hiring Operations ManagerLocation: KottayamExperience : 5 yrsAge: Above 40 preferredJob SummaryWe are seeking an experienced and dynamic Operations Manager to oversee and streamline our recruitment operations. The ideal candidate must have a strong background in overseas job recruitment or experience working in a similar consultancy/company handling...