Project Coordinator

2 days ago

Ahmedabad, Gujarat, India atQor Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Job Summary:

We are looking for a
Project Coordinator
with 23 years of experience to support the Delivery and Project Management Office (PMO). The role involves
end-to-end project tracking, milestone management, coordination with internal teams and customers, and ensuring timely reporting and compliance
.

The ideal candidate should be highly organized, proficient in Excel, and capable of managing follow-ups across multiple stakeholders to ensure project success and on-time payments.

Key Responsibilities:

1. Project Planning & Tracking

  • Assist Project Managers in preparing and maintaining
    project plans, schedules, and delivery milestones
    .
  • Track progress of deliverables, dependencies, and deadlines across multiple projects.
  • Identify potential risks or delays and escalate to the Project Manager.

2. Follow-up & Coordination

  • Proactively follow up
    with internal project teams to ensure adherence to deadlines and deliverables.
  • Coordinate with
    clients/customers
    for milestone approvals, feedback, and deliverable acceptance.
  • Track
    payment milestones
    , ensuring timely submission of invoices and follow-up until payment realization.
  • Ensure timely
    timesheet submissions
    from all project team members and escalate delays.
  • Collaborate with cross-functional teams (Delivery, QA, Finance, and Sales) to ensure smooth execution.

3. Reporting & Documentation

  • Maintain and circulate
    weekly/monthly project status reports
    .
  • Prepare
    management dashboards
    using Excel and/or PowerPoint summarizing progress, risks, and financial status.
  • Record and circulate
    meeting minutes (MoMs)
    with clear action points and ownership tracking.
  • Maintain project documentation including contracts, SoWs, change requests, and client communications.

4. Governance & Process Compliance

  • Ensure adherence to internal delivery processes and reporting standards.
  • Support tracking of resource utilization, billing efficiency, and delivery health metrics.
  • Good to have:
    Ability to maintain project data and ensure consistency across tools such as
    MS Project, Excel, Jira, or Azure DevOps
    .

Required Skills & Qualifications:

  • Bachelors degree in Engineering, Business Administration, or a related field.
  • 23 years of experience
    in project coordination, preferably within an IT or technology delivery setup.
  • Strong proficiency in
    Microsoft Excel
    (pivot tables, formulas, dashboards).
  • Excellent communication and interpersonal skills — able to coordinate with clients and internal teams effectively.
  • Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.

Preferred Attributes:

  • Basic understanding of
    project management methodologies
    (Agile/Waterfall).
  • Prior exposure to
    project financial tracking and milestone-based invoicing
    .
  • Experience in maintaining timesheet compliance and team utilization reports.
  • A self-driven, process-oriented individual who can independently manage coordination and reporting.

Key Deliverables:

  • Up-to-date project and milestone tracker.
  • Accurate follow-up and closure of customer payment milestones.
  • 100% timesheet compliance across assigned projects.
  • Timely project status reports and dashboards shared with management.
  • Improved visibility into project progress, risks, and financial health.

Interested candidates must be apply on
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