Admin & Facilities - Executive

1 week ago

Madivala Karnataka, India Filtrex Technologies Pvt Ltd Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Filtrex Technologies Pvt. Ltd.

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.

The ideal candidate will have comprehensive knowledge of managing general office administration / facility management. This role requires a self-driven and proactive individual who has the ability to own and effectively manage multiple responsibilities and contribute to the overall success of the functions within the organization.

Administration & Facility Management

  • Oversee day-to-day facility operations including housekeeping, maintenance, repairs, and security services.
  • Manage building infrastructure (HVAC, electricals, plumbing, civil work, carpentry, lift operations & license, maintenance etc.) to ensure uninterrupted operations.
  • Ensure workplace hygiene, safety, and energy conservation measures are implemented and monitored.
  • Coordinate maintenance schedules and breakdown resolutions in collaboration with the maintenance team.
  • Handle office space management, seating arrangements, stationery, courier, invoice validations, fire safety measures, waste management.
  • Maintain asset inventory and ensure proper utilization and upkeep.
  • Support organizing events, travel & hotel bookings, and employee engagement activities.

Vendor & Contract Management

  • Identify, negotiate, and manage service providers and vendor contracts for housekeeping, security, maintenance, stationery, cafeteria services and others that arise from time to time.
  • Track vendor performance through SLAs and ensure timely renewals and payments.
  • Evaluate cost optimization opportunities and maintain budget discipline

Qualifications:

A degree in Business Administration

7-8 years of hands-on experience in facilities management & office administration

Excellent communication and interpersonal skills.

Skills & Competencies

  • Strong hands-on experience in facility operations and general administration.
  • Vendor management, negotiation skills & cost control capabilities.
  • Good communication and interpersonal skills.
  • Working knowledge of safety norms, building systems, and statutory compliances.
  • Proficiency in office 365 applications
  • Proven experience in facility upgradations / renovations / event management.
  • Ability to work independently and collaboratively in a dynamic work environment.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

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