Administration Assistant

1 week ago

Navi Mumbai, Maharashtra, India Randstad Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Role & responsibilities

Job Description:

Provides administrative or clerical support and administers general office activities.

Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.

Responsibilities Duties:

Provides professional administrative support to a group of employees under direction from leaders and colleagues

Assists with meeting logistics of booking conference rooms, ordering food drinks, visitor requests and escorting visitors guests.

Assists with providing appropriate meeting supplies.*

Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines.

Demonstrates good listening skills and ability to follow directions.

Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.

Acts as office equipment focal point and or has the ability to troubleshoot.

Utilizes training resources to obtain knowledge and build skills.

Proactively initiates conversation with senior-level admins and offers to help before being asked.

Researches travel options including flight, hotel and rental cars.

May arrange less-complicated travel. Runs errands for the group when needed.

Schedules meetings for team members and moves meetings per leader direction.

Uses business software applications and stays up-to-date on changing technology (e.g., Microsoft Office applications).

Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies.

Manages own expense reports for such purchases.

Learn and understand Dow's safety behaviours and intervene when seeing unsafe behaviours.

Completes assigned tasks as defined from start to finish in the timeline given by others.

Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes.

Understands the importance of high quality results and seeks to archive them. Maintains a level of productivity and quality in own work.

Identifies way to improve efficiency of assigned tasks. Anticipates activities.

Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others.

Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.

Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team.

Demonstrates a commitment to safety and Dows core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.

Demonstrates basic knowledge and application of Dow software IT tools. Less day-to-day coaching in the tools and systems used in this job role.

Identifies the appropriate software tool to use to complete tasks.

Stays current on information technologies.

Troubleshoots standard office equipment problems and applies necessary steps for resolution.

Understands and utilizes integration of different business functional systems.

Must-Have Skills: Strong written and verbal communication skills; proficiency in MS Office

Experience Required: 1-2 years

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