Executive - People Operations (HR Operations)

1 day ago

Pune, Maharashtra, India SG Analytics Full time

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive People Operations to join our HR team. This role is crucial for ensuring the smooth and efficient execution of daily HR operational processes, focusing primarily on onboarding, documentation, compliance, and employee support. The ideal candidate will have strong administrative skills and a passion for delivering an excellent employee experience.

Key Responsibilities

The Executive People Operations will be responsible for managing core HR operational activities across various company locations:

Onboarding & New Joiner Experience

  • Manage the comprehensive onboarding process for all new hires, ensuring a smooth and positive integration experience.
  • Coordinate with internal stakeholders (IT, Facilities, Managers) to prepare for the new employees arrival.
  • Organize and manage logistics for welcome kits, new joiner lunches, and office tours across different locations.

Documentation & Compliance

  • Ensure the timely completion and archival of all required employee documentation and compliance forms, maintaining a state of readiness for internal or external audits.
  • Validate and process bank account details for new joiners and manage change requests for existing employees to ensure accurate payroll disbursement.
  • Handle the validation and submission of Provident Fund (PF) forms and related statutory documents.

Background Verification (BGV)

  • Manage the end-to-end Background Verification (BGV) process in strict adherence to company policy.
  • Coordinate effectively with vendor partners to initiate, track, and complete BGV checks promptly.

Attendance & Leave Management

  • Accurately assign attendance and leave entitlements for all new joiners within the HRMS system.
  • Manage, maintain, and ensure the integrity of the attendance and leave modules on the HRMS platform for the entire employee base.

Employee Support & Query Resolution

  • Act as the primary contact for employees regarding queries related to HR operations (e.g., policy, documentation, HRMS usage, benefits administration).
  • Resolve employee issues and queries promptly and effectively, escalating complex matters to senior HR staff when necessary.

General HR Operations

  • Perform additional HR operational tasks and administrative duties as required to meet departmental and organizational objectives.

Required Skills & Qualifications

Communication & Interpersonal Skills: Excellent communication (written and verbal) and interpersonal skills, with the ability to interact professionally with employees at all levels and external vendors.

Technical Proficiency: Demonstrated proficiency in HRMS platforms (preferably Darwinbox) and strong working knowledge of MS Office/Google Suite tools (Excel, Word, PowerPoint).

Detail Orientation: Proven strong attention to detail and accuracy in data handling and documentation is essential for compliance and audit readiness.

Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and consistently meet tight deadlines in a fast-paced environment.

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