Document Controller

It has been more than 60 years since SYSTRA has garnered expertise that spans the entire spectrum of Mass Rapid Transit System. SYSTRA India's valuable presence in India roots back to 1957, where SYSTRA worked on the electrification of Indian Railways. Our technical excellence, holistic approach and the tremendous talent provides a career that puts people who join us at the heart of improving transportation and urban infrastructure efficiency.

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Systra India's design business line is the leading design team for metros, highways, special bridges, Urban Planning and water projects in India. The team has designed over 900 kms of viaduct & Bridges along with 43 kms of tunnels and 82 underground stations, 345 Elevated & at-grade Stations, 19 Depots besides 300 plus stations being designed currently. The team has also completed 3,165 km of highways detail design projects and 22,506 km of design/ feasibility projects. The team has also worked on detailed design for Drainage and Utilities, design of WTP and STP etc.

We are also very proud to have designed the first monopile in India for the Mumbai Coastal Road project. We have the distinction of designing the fastest implemented metro project in the country with Lucknow and now have broken the record in Kanpur Metro. Apart from Indian projects the team also provides design services to projects as far as Philippines in the east to Columbia in the West.

We are also conversant with BIM (Building Information Modelling) which enhances all stages of the infrastructure life cycle, from design to construction and maintenance, which is why we integrate it into our projects and offer it to our clients. Our design team has extensive exposure to both domestic and international markets, contracts, codes and specification.

• Oversee the implementation and maintenance of comprehensive document control systems for large-scale and complex projects.
• Manage, receive, register, and track all incoming and outgoing project documents (electronic and hard copies), ensuring compliance with industry and project standards.
• Supervise the distribution of documents to internal and external stakeholders and ensure version control throughout the document lifecycle.
• Develop, update, and enforce document control procedures tailored to project and company requirements.
• Prepare and review transmittals, document status reports, and correspondence on behalf of project management.
• Conduct periodic audits of document control processes, ensuring accuracy, consistency, and adherence to quality management systems.
• Maintain structured project documentation archives for current and completed projects, supporting both internal needs and external audits.
• Train, mentor, and support junior document controllers and project team members on document management best practices.
• Serve as the point of contact for document control during client meetings, audits, and project reviews, providing expert advice and recommendations.
• Continuously seek improvements in document control processes to enhance project efficiency and data integrity.
• Support general administrative activities, including scheduling meetings, managing calendars, organizing travel arrangements, preparing meeting minutes, coordinating office supply inventories, and assisting with event and workshop logistics.
• Handle routine office correspondence, prepare and format reports and presentations, and facilitate communications between project teams, external partners, and clients.
• Assist in maintaining organized filing systems (both electronic and physical) and support the overall efficient running of the office or project site.

• Bachelor's degree in Administration, Information Management, Engineering, or a related field.
• 5–10 years' proven experience as a document controller, preferably in engineering, infrastructure, or construction projects.
• Advanced knowledge of document management systems (e.g., Aconex, SharePoint, EDMS) and the MS Office Suite (Word, Excel, Outlook).
• Demonstrated experience in developing and enforcing document control procedures on multidisciplinary projects.
• Good organizational skills with acute attention to detail and accuracy.
• Good written and verbal communication abilities.

We commit to put people who join us at the heart of improving transportation and urban infrastructure efficiency. As we are growing, this is time to be a part of this challenging adventure. It's not a job - it's a career