Operations Manager

5 days ago

Ahmedabad, Gujarat, India Techsara Solutions Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Role Overview

We're hiring an
Operations Manager
to lead day-to-day execution across
Onboarding, Marketing, and Training/Upskilling
teams. You'll own SLAs, build SOPs, streamline cross-team handoffs, and drive measurable outcomes (placements, conversion, NPS). This is an onsite leadership role aligned to U.S. hours.

What You'll Own

  • Team Leadership & Scheduling:
    Manage pods across Onboarding, Marketing (candidate submissions), Interview Support, and Training; create rosters, capacity plans, and shift coverage.
  • Process & SOPs:
    Design, document, and enforce SOPs for each stage—offer-to-onboard, resume revamps, job submissions, interview coordination, and training completion.
  • Pipeline Throughput:
    Monitor daily dashboards; remove bottlenecks to improve time-to-onboard, submissions/day, interviews scheduled, offer rate, and join rate.
  • Training & Upskilling Ops:
    Coordinate curricula, trainer calendars, candidate cohorts, assessments, and certification tracking; ensure readiness for placements.
  • Onboarding Excellence:
    Ensure accurate documentation, agreements (e.g., e-sign), background checks, and system access; zero-defect records.
  • Quality & Compliance:
    Run QA checks on resumes, submissions, and communications; uphold data privacy and audit-ready records.
  • Cross-Functional Coordination:
    Partner with HR, Finance/Collections, and Sales for smooth handoffs (e.g., invoices, payments, client requirements).
  • Automation & Tools:
    Champion CRM/ATS hygiene, automate routine steps, and standardize reporting.
  • Reporting & Reviews:
    Daily/weekly MIS, root-cause analyses, corrective action plans, and leadership updates.

Must-Have Skills & Experience

  • 5+ years
    in operations management within
    staffing/recruiting, edtech/training, BPO, or services
    environments; proven people management (15–50 headcount).
  • Strong
    program/project management
    (roadmaps, SLAs, RAID logs),
    data-driven
    decision-making, and obsession with execution.
  • Hands-on with
    CRM/ATS
    (preferably Salesforce),
    Google Sheets/Excel
    (lookups, pivots), and collaboration tools (
    Slack, Zoom, WhatsApp Business
    or similar).
  • Excellent
    communication
    , stakeholder management, conflict resolution, and coaching skills.
  • Comfort with
    night shift
    and U.S. client alignment; thrives in a fast-paced, target-driven setup.

Nice to Have (Big Plus at Techsara)

  • Salesforce familiarity (Reports, Dashboards; Flows/automation exposure).
  • Experience with
    e-signature
    and document workflows, and basic finance handoffs (invoices, collections).
  • Understanding of U.S. hiring terms & visas (OPT/CPT, H-1B/EAD, W-2/C2C).
  • Exposure to
    training operations
    (cohort management, assessments, LMS).
  • Process improvement frameworks (Lean/Six Sigma mindset).

Success Metrics You'll Drive

  • Reduced
    time-to-onboard
    and
    time-to-first-submission
  • Higher
    submissions-to-interview
    and
    interview-to-offer
    conversion
  • Improved
    show-up
    and
    join rates
  • On-time SOP compliance and
    zero critical defects
  • NPS/CSAT
    improvements from candidates and internal stakeholders

Location & Work Setup

  • Onsite
    — Ahmedabad office
  • Night Shift:
    8:00 PM – 5:00 AM IST (Mon–Fri)

Why Join Us

  • Lead multi-team operations with clear ownership and impact
  • Work directly with leadership; fast growth path
  • Build scalable systems and playbooks for the next phase of expansion

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