Head Purchase and Supply Chain

2 weeks ago

Gurgaon, Haryana, India Atithi Industrial Solutions Full time ₹ 9,00,000 - ₹ 12,00,000 per year

  1. Procurement Planning & Sourcing

  2. Develop and implement purchase plans in line with unit consumption and budget.

  3. Source raw materials (grains, vegetables, dairy, meat, packaged goods) and non-food items (utensils, cleaning material, uniforms, etc.) as per demand.

  4. Maintain vendor database and ensure multiple sourcing to avoid dependency.

  5. Cost Control & Budget Adherence

  6. Achieve savings on procurement by effective negotiation and rate contracts.

  7. Ensure procurement costs stay within approved budgets.
  8. Conduct regular market rate analysis for key items.

  9. Reduce wastage, leakage, and pilferage through strict monitoring.

  10. Vendor Management

  11. Identify, evaluate, and empanel reliable vendors.

  12. Negotiate best terms (credit period, delivery timelines, quality standards).
  13. Monitor vendor performance through timely supply, quality consistency, and compliance.

  14. Ensure no conflict of interest or personal dealing with vendors.

  15. Quality & Compliance

  16. Ensure all supplies meet quality, hygiene, and safety standards.

  17. Enforce compliance with statutory requirements (FSSAI, food safety, GST, etc.).
  18. Reject and record sub-standard or expired materials immediately.

  19. Ensure approved vendors only; no unauthorized purchases.

  20. Inventory Management

  21. Coordinate with stores team for stock monitoring and timely replenishment.

  22. Maintain optimum inventory avoid stock-outs or overstocking.
  23. Implement FIFO/FEFO (First In First Out / First Expiry First Out).

  24. Ensure accurate stock records, physical verification, and reconciliation.

  25. Systems & Process Discipline

  26. Follow company policy:.

  27. 100% approval-based procurement.
  28. Ensure all purchase orders are properly authorized and documented.

  29. Digitize procurement records and link with accounts/ERP/MIS.

  30. Coordination & Support

  31. Work closely with operations to understand consumption patterns and forecast requirements.

  32. Support finance/accounts with timely bills and vendor payments.

  33. Align with unit managers to ensure uninterrupted supplies.

  34. Team Management

  35. Supervise purchase assistants/executives at HO and units.

  36. Train staff on procurement procedures, vendor handling, and compliance.
  37. Ensure accountability and transparency in the purchase process.

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