Lead - Hydrocarbon Payable

2 weeks ago

Ahmedabad, Gujarat, India NAYARA Energy Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Key Responsibilities

  • Invoice Processing and Verification

  • Monitor proper analysis and processing of invoices by processors, ensuring quality verification and document readiness.

  • Ensure timely analysis and processing of invoices by reporting team members.
  • Verify invoices against PO terms, statutory requirements, DOA, bill transmittal instructions, ledger positions, and IDT/DT remarks.
  • Take necessary action for MSME vendors with overdue invoices, including IDT vetting and coordination with payment team.
  • Arrange explanations from users for delayed invoice submissions, including urgent payments.
  • Clear vendor accounts immediately post quality check if invoices are against advance payments.
  • Ensure approvals are in place for GST expensing on time-barred invoices and interest payments under RCM
  • Guide reporting team members on daily operational issues and policy understanding.
  • Ensure invoices are raised on vendors immediately upon debit, in line with GST requirements.
  • Ensure timely update of unique identification numbers for documents accounted outside DMS.
  • Strengthen and regulate internal controls and systems to improve productivity.

  • Ensure correct entries are processed when reversals occur.

  • Review of Security Deposits, retention and Payment Blocks

  • Review open security deposits and retention amount due for payment in books and initiate necessary actions.

  • Regularly review invoices on hold due to internal reasons or user instructions and follow up for resolution.
  • Communicate with users on incomplete invoices and ensure prompt accounting post-defect clearance.

  • Respond to vendor queries and review pending items with processors.

  • MIS Preparation

  • Review open items and escalate for timely accounting.

  • Prepare MIS on vendor liabilities and follow-up actions.

  • Prepare MIS related to accounts payable activities and ensure timely communication.

  • Accounts Closing Activities

  • Ensure all invoices received by month-end are analysed, processed, and verified before book closure.

  • Provide necessary details to the provisions team for unaccounted invoices.

  • Execute additional closing activities as assigned.

  • External and Internal Audit

  • Respond promptly to internal and external audit communications.

  • Provide requested details, including those related to IFC controls, in a timely manner.

  • Other Activities

  • Conduct sample-based scrutiny of expense ledgers.

  • Perform critical reviews of high value invoices

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