Import Documentation Executive

2 days ago

Navi Mumbai, Maharashtra, India Kairav Chemofarbe Industries Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Import Documentation Executive KCIL Specialty Chemicals

Location: Thane (Kalwa)

Experience: 2-5 years in import documentation & logistics

Industry: Chemical / Manufacturing

Qualification: Any Graduate (Preference for candidates with experience in international trade & logistics)

Key Responsibilities:

Import Documentation Management:

  • Prepare and verify import-related documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, and Insurance Certificate.
  • Ensure compliance with customs regulations and international trade laws.
  • Coordinate with freight forwarders, customs brokers, and shipping companies for smooth clearance.

Customs Clearance & Compliance:

  • Ensure timely filing of Bills of Entry and coordinate with CHA (Custom House Agents) for clearance.
  • Maintain records of import duties, taxes, and regulatory compliance.
  • Stay updated with DGFT, RBI, and customs notifications for import-related policies.

Advance License Management:

  • Apply for and manage Advance License under DGFT (Directorate General of Foreign Trade) schemes.
  • Ensure proper documentation and compliance for duty-free import of raw materials under Advance Authorization.
  • Coordinate with DGFT, customs authorities, and internal teams for license utilization and closure.
  • Maintain records of export obligations and ensure timely fulfillment to avoid penalties.

Vendor & Logistics Coordination:

  • Liaise with international suppliers for shipment schedules and document requirements.
  • Coordinate with internal teams for material receipt, quality checks, and warehouse stock updates.
  • Track shipments and manage any discrepancies in import consignments.

Payment & Banking Coordination:

  • Handle Letter of Credit (LC), bank guarantees, and remittance processes.
  • Coordinate with banks for forex payments, buyer's credit, and submission of import documents.
  • Ensure BRC (Bank Realization Certificate) lodgment for payments.

MIS & Reporting:

  • Maintain import documentation records and prepare periodic reports on shipments.
  • Assist in budgeting and cost analysis related to import logistics.
  • Ensure document filing as per audit and compliance requirements.

Key Skills Required:

Strong knowledge of import documentation and Advance License management.

Experience in customs clearance, LC processing, and handling import logistics.

Proficiency in ERP/SAP for import documentation.

Excellent coordination and communication skills.

Ability to work with freight forwarders, banks, and regulatory authorities.

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