Documentation Officer

5 hours ago


Thiruvananthapuram, Kerala, India Teams Abroad Full time

Job Title: Documentation Officer Overseas Education

Job Summary

The Documentation Officer is responsible for handling, verifying, and maintaining all student-related documents required for overseas education admissions and visa processing. The role ensures accuracy, completeness, and timely submission of documents in compliance with university and embassy requirements.

Key Responsibilities

  • Collect, verify, and organize student documents for university applications and visa processing.
  • Ensure all documents meet the requirements of universities, embassies, and immigration authorities.
  • Assist students in preparing Statements of Purpose (SOP), Letters of Recommendation (LOR), and other required documents.
  • Coordinate with counselors to track application and visa documentation status.
  • Prepare and submit applications to universities and follow up for offer letters.
  • Maintain accurate records of student files in physical and digital formats.
  • Update student data and document status in CRM or internal systems.
  • Communicate with students regarding missing, incorrect, or additional documentation.
  • Ensure confidentiality and security of all student documents.
  • Stay updated on documentation requirements for different countries (UK, Canada, Australia, Europe, etc.).
  • Support visa filing and interview preparation documentation.

Required Skills & Qualifications

  • Graduation in any discipline.
  • Strong attention to detail and organizational skills.
  • Basic knowledge of overseas education and visa documentation processes.
  • Good written and verbal communication skills.
  • Proficiency in MS Office, email communication, and document management systems.
  • Ability to handle multiple student files simultaneously and meet deadlines.

Experience

  • 0-2 years of experience in overseas education documentation or visa processing preferred.
  • Freshers with strong documentation and coordination skills may also apply.

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