Front Office Executive

2 days ago

Hyderabad, Telangana, India Mse Projects Full time US$ 40,000 - US$ 80,000 per year

Front Office Executive

Location: HITECH CITY

Department: Administration

Reporting To: HR Manager

Job Summary:

The Front Office Executive will be responsible for efficiently managing the reception area and coordinating administrative tasks including inward/outward registers, courier handling, housekeeping supervision, visitor management, employee attendance & leave records, stationery control, and other related front-office duties. This role demands excellent communication, organization, and multitasking skills to ensure smooth day-to-day office operations.

Key Responsibilities:

  1. Reception & Guest Handling

  2. Greet and assist visitors, clients, and guests in a professional and courteous manner.

  3. Maintain visitor register and issue visitor passes where applicable.

  4. Inform relevant employees about the arrival of their guests.

  5. Inward & Outward Registers

  6. Maintain accurate records of all inward and outward documents, parcels, and correspondence.

  7. Distribute incoming letters, documents, and packages to respective departments.

  8. Ensure timely dispatch of outward letters, parcels, and courier shipments.

  9. Courier Management

  10. Handle incoming and outgoing couriers and maintain proper logs.

  11. Coordinate with courier service providers for pickups and deliveries.

  12. Track and update the status of important consignments.

  13. Housekeeping Monitoring

  14. Oversee and coordinate daily housekeeping activities to maintain cleanliness and hygiene in office premises.

  15. Ensure meeting rooms, reception, and common areas are well-maintained.

  16. Report maintenance issues to the concerned department.

  17. Employee Movements & Attendance Records

  18. Maintain and update employee in/out movement registers.

  19. Coordinate with HR to update daily attendance and leaves in the system.

  20. Keep track of late arrivals, early departures, and on-duty assignments.

  21. Leave & Attendance System Updates

  22. Record and update employee leave applications in the HR software/system.

  23. Maintain leave balance records and generate leave reports when required.

  24. Stationery & Office Supplies Management

  25. Maintain records of office stationery and supplies.

  26. Issue stationery to employees as per requirements.

  27. Monitor stock levels and prepare requisitions for replenishment.

  28. General Administrative Support

  29. Assist in coordinating meetings, appointments, and conference room bookings.

  30. Support administrative and HR tasks as assigned.
  31. Maintain proper filing and documentation of front-office related records.

Qualifications & Skills:

  • Graduate in any discipline.
  • 4-6years of experience in front office or administrative roles.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and manage time efficiently.

Work Conditions:

  • Full-time, office-based role.
  • Working hours: 9.AM to 6.PM
  • Professional dress code to be maintained

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