Office Manager

2 days ago

Greater Noida, Uttar Pradesh, India Canon Fasteners Full time

Role & responsibilities

Office Operations & Administration

  • • Oversee day-to-day office functioning and ensure workflow continuity.
  • • Manage reception, housekeeping, pantry, office boys, and support staff.
  • • Maintain office infrastructure, supplies, assets, and vendor coordination.
  • • Monitor cleanliness, hygiene, and upkeep of the office premises.
  • • Coordinate facility maintenance, IT support, and repair activities.

Staff Monitoring & Discipline

  • • Ensure all employees report on time and start work promptly.
  • • Monitor work discipline including workstation engagement and phone usage.
  • • Enforce office rules, break timings, and professional conduct.
  • • Maintain attendance records and report irregularities to HR / Management.
  • • Address and escalate behavioral issues or performance gaps appropriately.

Grievance Handling

  • • Serve as the first-level point of contact for employee operational grievances.
  • • Resolve minor complaints related to office operations, behavior, seating, discipline, or facilities.
  • • Document issues and maintain grievance records.
  • • Escalate serious or sensitive HR-related grievances (harassment, salary, legal, performance matters) to HR / Management as per policy.

People & Coordination

  • • Support department heads with administrative requirements.
  • • Act as a communication link between management and employees.
  • • Handle queries related to admin, attendance, infra support, and resources.
  • • Assist with onboarding, seating arrangements, ID cards, and documentation.

Compliance & Documentation

  • • Maintain admin records, registers, gate logs, visitor records, and inventory.
  • • Ensure compliance with office policies and security procedures.
  • • Prepare weekly discipline & attendance reports for management.

Preferred candidate profile

Required Skills & Qualifications

  • • Graduate / Post Graduate (preferably in Administration / Management).
  • • 3-7 years of proven experience in office administration or facility management.
  • • Strong communication and interpersonal skills.
  • • Ability to lead and discipline staff professionally.
  • • Excellent organizational, coordination, and multitasking ability.
  • • Proficient in MS Office (Excel, Word, Email).
  • • Problem-solving attitude with attention to detail.

Preferred Attributes

  • • Experience in corporate offices with multiple teams.
  • • Strong sense of responsibility, ownership, and leadership.
  • • Ability to work under pressure and deliver results.
  • • Professional, well-groomed, proactive personality.

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