Executive Secretary

2 weeks ago

Gurgaon, Haryana, India BD Full time US$ 90,000 - US$ 1,20,000 per year

Job Description Summary
Job Description

Job Summary:
Executive Secretary for MD, India/South Asia (including Bangladesh, Sri Lanka, Maldives and etc.). Performing to coordinate schedules and works with stakeholders.

Key Responsibilities

  • Providing secretarial support to Managing Director of India/South Asia.
  • Maintaining calendar and schedule for meetings/appointments.
  • Making travel arrangements and supporting international visitors & events.
  • Managing expense reports including timely submission.
  • Preparing correspondence, memos, reports, presentations and MD office communications as directed by the manager.
  • Supporting the company wide events.
  • Coordinating meetings, preparing necessary materials and taking minutes including confidential data management.
  • Performing administrative duties such as follow-up with stakeholders, documentations, photocopying and etc. in efficient manner.
  • Ensuring compliance with Company policies and procedures.

Qualifications

  • Bachelor's degree.
  • Minimum of 5+ years of experience as Executive Secretary.
  • Ability to multitask and prioritize tasks based on urgency and importance.
  • Discretion and professionalism when handling sensitive information.
  • Advanced skills Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
  • Exceptional attention to detail and accuracy in document preparation.
  • Effective written and verbal communication skills in English.
  • Flexibility to work in a fast-paced environment and adapt to changing needs.

Required Skills
Optional Skills

Primary Work Location

IND Gurgaon - Signature Towers B

Additional Locations

Work Shift

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