Department Secretary

6 days ago

Gurgaon, Haryana, India NEXUS CONSULTING SOLUTIONS Full time ₹ 75,000 - ₹ 28,00,000 per year

Job Title: Department Secretary / Project Coordinator – Project Parivartan

Location:
Head Office, Gurgaon

Department:
Project Management Office

Employment Type:
Contract (11 Months)

Budget:
₹75,000 per month

Working Days:
5 days a week (General working hours, no shifts)

About the Role

We are seeking a highly organized and proactive
Department Secretary / Project Coordinator
to provide critical support for
Project Parivartan
, a key strategic initiative. This role serves as the operational backbone of the project, ensuring seamless coordination, clear communication, and rigorous follow-ups to keep the project on track.

The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Project Administration & Coordination

  • Manage the complete
    project calendar
    including scheduling, prioritization, and coordination of daily, weekly, and fortnightly meetings for core and extended teams.
  • Prepare and circulate detailed
    Minutes of Meetings (MoMs)
    , capturing key discussions, decisions, and summarizing action items with owners and deadlines.
  • Track all
    project deliverables and action items
    , ensuring timely reminders and identifying potential risks or delays.
  • Provide end-to-end support for
    SteerCo (Steering Committee) meetings
    , including agenda creation, material preparation, and minute-taking.

Stakeholder Liaison & Communication

  • Serve as the primary
    point of contact
    between the project team, the broader organization, and external consultants.
  • Draft and manage
    project communications
    , including internal updates, announcements, and coordination with consultants.
  • Proactively follow up with stakeholders on
    data requests, reports, and other critical information
    to ensure on-time delivery.

Execution & Monitoring Support

  • Support the monitoring and tracking of
    trial executions
    within factory environments.
  • Conduct follow-ups on trial outcomes and ensure all related action items are completed.

Who You Are

  • Experience:
    2–4 years in project coordination, department secretary, executive assistant, or similar role (preferably in large organizations or consulting environments).
  • Skills:
  • Strong organizational ability with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proactive, assertive, and able to work independently with minimal supervision.
  • Technical Proficiency:
  • Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel).
  • Exposure to project management tools (Asana, Jira, MS Project, Smartsheet) is a plus.
  • Background:
    Experience in manufacturing, operations, or supply chain environments will be an advantage.

  • Secretary

    1 week ago

    Gurgaon, Haryana, India HorizonPeak Global Full time ₹ 15,00,000 - ₹ 28,00,000 per year

    Role DescriptionThis is a full-time on-site role for a Secretary, located in Gurugram. The Secretary will be responsible for a range of day-to-day tasks, including clerical duties, managing communications, providing executive administrative assistance, and handling customer service inquiries. The role requires efficient organization, timely execution of...

  • Company Secretary

    2 weeks ago

    Gurgaon, Haryana, India Mapsko Builders Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Position : Manager Company SecretaryExperience : 4 – 6 years (Post - Qualification)Location : Sector – 56 GurugramKey Responsibilities:Prepare agendas, minutes, and resolutions for board meetings and shareholder meetings, ensuring all statutory books and registers are maintained accurately.Ensure company compliance with applicable statutory and...

  • Company Secretary

    2 weeks ago

    Gurgaon, Haryana, India UnitedLex Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    About USJOB DESCRIPTIONUnitedLexIndia Private Limited (Erstwhile iRunway) is a data and professional services company delivering outcomes that create value for high-performing law firms and corporate legal departments in the areas of litigation and investigations, intellectual property, contracts, compliance, and legal operations.Job Title : Sr Analyst...

  • Company Secretary

    2 weeks ago

    Gurgaon, Haryana, India Solis technology pvt ltd Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Job Title : Company Secretary Job Location : Plot no.127, Sector 44, Gurugram-122022, Haryana Key Responsibilities : A qualified Company Secretary with experience in leading Secretarial. This role will entail working closely with the Board of Directors & the senior management. Also, lead the CSR function & be responsible for legal entity corporate governance...

  • Manager - Legal Counsel Company Secretary 12/09/2025

    1 week ago

    Gurgaon, Haryana, India Adidas Full time

    Job DescriptionKey Responsibilities:Statutory Responsibilities- Conducting Board Meetings and General Meetings of the companies, drafting resolutions, recording minutes, notices, reports etc.- Compliance with Company Law, RBI norms and FIPB/DIPP conditions applicable on the Company.- Maintaining Statutory Books/Registers of the companies- Timely Filing of...

  • Manager / Asst. Manager - Legal & Secretarial

    3 weeks ago

    Gurgaon, Haryana, India ixigo Full time

    Company Description Launched in 2007 by Aloke Bajpai Rajnish Kumar ixigo is a technology company focused on empowering Indian travelers to plan book and manage their trips across rail air buses and hotels ixigo assists travelers in making smarter travel decisions by leveraging artificial intelligence machine learning and data science-led innovations...

  • Manager / Asst. Manager - Legal & Secretarial

    2 weeks ago

    Gurgaon, Haryana, India ixigo Full time ₹ 15,00,000 - ₹ 20,00,000 per year

    Company DescriptionLaunched in 2007 by Aloke Bajpai & Rajnish Kumar, ixigo is a technology company focused on empowering Indian travelers to plan, book and manage their trips across rail, air, buses and hotels. ixigo assists travelers in making smarter travel decisions by leveraging artificial intelligence, machine learning and data science-led innovations...

  • Lead Corporate Governance Specialist

    1 week ago

    Gurgaon, Haryana, India beBeeLegal Full time ₹ 25,00,000 - ₹ 30,00,000

    Job Title:Company Secretary and Legal Counsel">About the Role:The Company Secretary and Legal Counsel will be responsible for ensuring compliance with Company Law, RBI norms and FIPB/DIPP conditions applicable to the organization.Main Responsibilities:Conducting Board Meetings and General Meetings of the companies, drafting resolutions, recording minutes,...

  • Company Secretary

    1 week ago

    Gurgaon, Haryana, India Agrawal Nandan Taneja & Associates Full time ₹ 1,50,000 - ₹ 28,00,000 per year

    Strong drafting, communication & stakeholder management skills. Proficient in ROC filings and MCA portal usage. Familiarity with compliance management tools Role: Regulatory Affairs ComplianceDepartment: Legal & RegulatoryFull Time, Permanent

  • CS Intern

    3 hours ago

    Gurgaon, Haryana, India Lexansh & Co. Full time ₹ 1,20,000 - ₹ 12,00,000 per year

    Job Title: CS Management TraineeLocation: GurgaonStipend: ₹8,000 per monthEligibility:Candidate must be pursuing Company Secretaryship (CS).Should have cleared Executive level and registered for Professional level.Candidates not appearing for the December 2025 attempt will be preferred.Roles & Responsibilities:Assisting in drafting, reviewing, and...