Deputy Stores Manager

Role & responsibilities

1. Material Management:

2. Manage timely receipt, storage, and issuance of materials at the store/stockyard.

3. Maintain inventory through a computerized system and ensure proper documentation.
4. Ensure minimum stock levels of required items as per the project schedule.
5. Implement and manage a centralized store management system.
6. Ensure timely issuance of materials as per expiration dates and consumption schedules.

7. Segregate scrap or expired materials and coordinate their disposal or resale.

8. Inventory Management:

9. Implement efficient inventory management strategies and conduct regular stock counts.

10. Monitor daily stock movements and verify shipment accuracy.
11. Track consumption patterns and adjust inventory levels accordingly.
12. Ensure monthly accurate stock reports for each project site and store.
13. Conduct physical verification of stock across all project sites as per requirements.
14. Coordinate the movement of materials between stores based on project needs.

15. Ensure inventory compliance with audit and management requirements.

16. Requisition and Procurement Coordination:

17. Verify purchase requisitions against inventory and coordinate with the procurement team.

18. Ensure GRNs match purchase orders and maintain accurate records.
19. Cross-check GRNs issued by site stores and ensure quality verification.
20. Coordinate with vendors as per material requirements.
21. Facilitate approval of GRNs at the head office level.

22. Work closely with project coordinators for material and logistics planning.

23. Stock Reconciliation and Reporting:

24. Conduct regular reconciliations of physical stock with system records.

25. Prepare reports on inventory levels, consumption patterns, and stock movements.
26. Ensure timely updates to management regarding inventory movements.

27. Ensure accurate documentation and reporting for inventory compliance.

28. Warehouse Operations:

29. Optimize warehouse layout for efficient storage and internal inventory movement.

30. Collaborate with logistics providers for timely transportation of goods.
31. Ensure coordination with site stores and engineers for material logistics.

32. Should maintain daily in out and closing stocks report

33. Quality Control:

34. Ensure compliance with quality standards and address issues with damaged or defective goods.

35. Implement and monitor quality checks on materials received at site stores.

36. Ensure quality inspection on each GRN issued by the site store officer.

37. Documentation and Record-Keeping:

38. Maintain records for GRN, delivery receipts, invoices, material issuance vouchers, gate passes, and attendance registers for

store personnel.

• Keep daily records of equipment, machinery operations, and consumables.
• Collect and manage documents from site stores related to material delivery and purchase orders.

• Create and manage material and vendor codes in collaboration with the procurement team.

• Safety and Quality Practices:

• Monitor and maintain safe and quality working practices at the site store/stockyard.

• Implement waste management processes and ensure proper material disposal.
• Develop a 5S schedule for each store and conduct timely cross-checks.

Preferred candidate profile

quired Knowledge and Skills:

• Sound knowledge of storekeeping operations and materials used in Mechanical, Civil, and Electrical projects.
• Proficiency in inventory management systems and documentation.
• Strong analytical skills for stock tracking and reconciliation.
• Effective communication and coordination with procurement, logistics, and site teams.