Executive Assistant

1 week ago

Noida, Uttar Pradesh, India Zarthi Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Title: Executive Assistant

Location: Noida

Experience Required: 0 - 2 Yrs experience

Type: Full Time

About the Job Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will excel in calendar scheduling, time management, and communication, ensuring seamless coordination and operational efficiency. This role requires a professional who thrives in a fast-paced environment and demonstrates exceptional problem-solving skills.

Key Responsibilities:

- Administrative Support:
Manage and maintain executives' calendars, scheduling meetings, and coordinating appointments. Organize and prepare documents for meetings, presentations, and reports.

- Time and Task Management:
Prioritize and manage multiple tasks and projects with minimal supervision. Ensure deadlines are met and follow up on action items to ensure completion.

-
Communication and Correspondence
: Act as the point of contact between executives and internal/external stakeholders. Draft, review, and edit emails, letters, and other forms of communication.

-
Travel Coordination:
Arrange travel plans, itineraries, and accommodations for executives. Process expense reports and ensure timely reimbursements.

- Meeting and Event Coordination:
Plan and organize meetings, events, and conferences, including logistics and materials. Record minutes of meetings and follow up on action items.

-
Confidentiality and Professionalism:
Handle sensitive information with utmost confidentiality and discretion. Maintain a professional demeanor in all interactions.

Required Qualifications:

  • Bachelor's degree in any field.

  • Prior experience as an Executive Assistant or in a similar administrative role.

  • Familiarity with travel planning and expense management tools.

Key Skills & Competencies

  • Excellent organizational and time management skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.

  • Strong communication skills, both verbal and written.

  • Ability to multitask and prioritize effectively in a fast-paced environment.

  • High level of discretion and confidentiality.

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