Virtual Personal Assistant

We are a fast-growing Australian solar energy company dedicated to delivering sustainable and affordable solar solutions to residential and commercial clients across Australia. With a focus on quality, transparency, and exceptional customer experience, we aim to create a cleaner, greener future.We are looking for a dynamic Virtual Personal Assistant :

Designation: Virtual Personal Assistant

Reporting: Managing Director(Australia)

Location: Remote /Work From Home

Shift: 6:30 AM -3:30 PM

Immediate Joining preferred.

International Experience Mandatory (Australia)

Responsibilities and Duties

Should provide high level of administrative support to the Managing Director (MD) or Chief Executive Officer (CEO) of the company.

Must act as a primary point of contact and liaison between the MD and internal/external stakeholders, managing the schedule, correspondence, and administrative tasks to ensure efficient operations and effective decision-making.

• Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements (global travel involved).
• Screen and prioritize incoming calls, emails, and other communications, responding on behalf of the MD when necessary.
• Prepare and edit correspondence, reports, presentations, and other documents for the MD.
• Coordinate and follow up on action items from meetings, ensuring timely execution and communication of decisions.
• Act as a gatekeeper, managing access to the MD and filtering information and requests as appropriate.
• Conduct research and compile information on various topics as requested by the MD, providing background for decision-making.
• Assist in preparing for meetings, including compiling agendas, briefing documents, and supporting materials.
• Attend virtual meetings with the MD or alone , taking minutes, and following up on action items as needed.
• Handle confidential and sensitive information with discretion, maintaining confidentiality at all times.
• Manage expenses, invoices, and other financial matters for the MD, ensuring accuracy and adherence to company policies.
• Anticipate the MD's needs and proactively provide support to enhance their productivity and effectiveness.
• Coordinate special projects and initiatives on behalf of the MD, liaising with other departments and stakeholders as required.
• Managing and updating your company's social media profiles, including content creation and engagement with the audience.
• Serve as a point of contact for internal and external stakeholders, representing the MD professionally and courteously.
• Assist in organizing corporate events, conferences, and other engagements involving the MD.
• Stay informed about industry trends, market developments, and company news to provide relevant updates and insights to the MD.

Required Experience and Qualifications:

The ideal person for this role would be someone who loves the challenge, has high ownership, able to deal with complexity and rapid change. The person would be self-driven, results-oriented with a positive outlook and impeccable integrity. He/she would have a track record of delivering results consistently in uncertain environments.

Excellent communication skills with an ability to manage crucial conversations with various internal and external stakeholders.

• Be a quick learner with the ability to grasp and understand new responsibilities.
• Should have a pleasing, calm demeanour with very good written and oral communication skills.
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Ability to multitask and work under pressure
• Anticipate potential triggers and proactively address to diffuse any escalations
• Be flexible and adaptable to sudden changes or requests
• Adjust work priorities based on boss's evolving needs
• Proficiently use technology and tools to streamline communication and tasks
• Similar experience at C-suite level mandatory
• Proficient in handling MS Office tools – Excel /Word /Power Point
• Any Graduate /Undergraduate
• Since the Managing Director is based in Australia, one needs to be flexible about early morning time shift.

Work Location: WFH/ Remote

Salary: 3L to 7.2 LPA

Experience: 4-8 years in a similar role is mandatory

Workweek: Monday to Saturday,

Schedule : 6:30AM – 3:30 PM(Monday-Friday) and 8:30 AM – 2:30PM(Saturday)Industry: Solar, Electrical engineering, Customer Support, BPO

Job Type: Full-time

Job Types: Full-time, Permanent

Pay: ₹30, ₹60,000.00 per month

Benefits:

• Leave encashment
• Work from home

Work Location: Remote