
Senior Wedding planner and wedding production
3 days ago
**Roles and Responsibilities
Pre-Event Planning
Collaborate with the design and sales teams to understand event concepts, layouts, and production needs
Conduct site visits
Prepare BOQs (Bill of Quantities), vendor quotes, and timelines for fabrication and logistics
Source and coordinate with vendors for décor, fabrication, florals, lighting, AV, and rentals
Create production timelines, checklists, and deployment plans
Vendor Management
Finalize and manage third-party vendors for each event element
Negotiate pricing, delivery terms, and contract agreements
Coordinate production schedules and ensure timely execution
Supervise vendor quality, on-site behavior, and adherence to brief
On-Site Event Execution
Supervise setup and teardown of all production elements at the venue
Lead the on-ground production team and ensure real-time coordination
Troubleshoot any last-minute issues or vendor delays
Ensure the final output matches the approved designs and client expectations
Budget & Resource Management
Track production costs against budgeted estimates
Minimize wastage of material, manpower, and resources
Maintain inventory of reusable props and materials
Ensure cost-effective execution without compromising on quality
Post-Event Closure
Ensure smooth dismantling and vendor wrap-up
Maintain documentation of vendor bills, payments, and feedback
Create a post-event report including learnings, challenges, and photos of setup
Update internal records for vendor performance and production benchmarks
-6. Team & Communication
Coordinate with Creative Director, BD team, and Client Servicing throughout the project lifecycle
Lead internal production team and assign clear responsibilities for each event
Conduct team briefings, assign roles, and supervise execution
Be the primary point of contact for production queries on site**
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