Front Desk Officer

1 day ago

Borivli, Maharashtra, India Scorpio Group Full time ₹ 1,50,000 - ₹ 4,50,000 per year
  • Area of Responsibility Activities / Description
    Front Desk -Attending all in/out telephone calls, manning of desk and passing on messages to resp.
    employees
  • Attending all in/out postage & couriers (Keeping entry in register). Ensure confidentiality as
    directed
  •  Welcoming and guiding guests/visitors/ship crew in the office. Ensure no delays.
  • Handling ship crew mail packets delivery
  • Managing decorum of the reception area, front desk and all the meeting rooms
  • Managing EPABX system along with PA system Operation
  • Managing Repairs and Maintenance of the premises with the help of onboard vendors Housekeeping &
    security
  • Allocate work to housekeeping staff & monitoring housekeeping work, prepare timetable
    and periodic review with improvement plan
  • Dealing with HK agency's authorities in case of any concern/requirement/dispute
    Admin
  • Keeping track of AMC services such as pest control, Air conditioners, coffee machine etc.
    Keeping stock of stationery/Tea/Coffee/Milk & Biscuits and other office consumables
  • Should be familiar with purchasing of various products required for Admin department and
    managing office
    Cafeteria
  • Managing upkeep of cafeteria and all the pantries within office area
  • Maintaining stock and inventory of cafeteria consumables and crockery
    Courier Management
  • Dealing with courier agencies and internal stakeholders and keeping record of the same
    and generating periodic MIS
    MIS
  • Managing inventory of actuals vs budget expenses of the department
  • Inventory of monthly billing of the department
  • Follow up with the finance team for vendor payments and keeping record of the same
    Events
  • Should be familiar with organising of various employee engagement activities
  • Various arrangements for crew seminars, Trainings etc.
  • Supporting Company's Annual events
    Employee Support
  • Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance
  • Provide assistance to HR, accounts, crewing & other departments if & when required

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