Admin Manager

2 days ago

Mumbai, Maharashtra, India Displays And Beyond Full time US$ 90,000 - US$ 1,20,000 per year

Role Overview:

The Administration Manager will be responsible for overseeing day-to-day administrative functions, facility management, and support services to ensure smooth business operations. The role requires strong organizational skills, vendor and facility management experience, and the ability to provide efficient administrative support in a fast-paced, design-driven environment.

Key Responsibilities:

Office & Facility Management

Manage overall office administration, maintenance, and facility operations.

Ensure smooth functioning of utilities, housekeeping, security, and workplace infrastructure.

Oversee repair, renovation, and upkeep of office and showroom spaces.

Vendor & Procurement Management

Handle vendor sourcing, negotiations, and contracts for admin-related services.

Ensure timely procurement of office supplies, equipment, and facility requirements.

Monitor vendor performance and ensure service quality.

People & Travel Support

Oversee travel arrangements, accommodation, and logistics for employees and guests.

Manage front office, reception, and visitor management systems.

Provide administrative support for HR, operations, and senior management.

Compliance & Safety

Ensure compliance with statutory requirements related to administration, safety, and facility management.

Implement workplace safety, fire drills, and emergency preparedness.

Maintain administrative records, licenses, and approvals.

Budget & Reporting

Prepare and monitor administrative budgets and cost control measures.

Maintain MIS reports for management review.

Identify opportunities for process improvements and cost efficiencies.

Key Skills & Competencies:

Strong knowledge of administration, facility management, and support services.

Vendor management and negotiation skills.

Excellent organizational and multitasking ability.

Good communication and interpersonal skills.

Leadership and team management capabilities.

Proficiency in MS Office and admin/ERP tools.

Qualifications & Experience:

Graduate/Postgraduate in Business Administration, Facility Management, or related field.

610 years of experience in administration, preferably in luxury interiors, lifestyle, retail, hospitality, or design-driven organizations.

Experience in handling multi-location facilities will be an advantage.

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