Executive Assistant To Director

1 week ago

Bangalore Rural Bengaluru, India Bcforward Full time ₹ 9,00,000 - ₹ 12,00,000 per year

* Shift Time:

  • EST: 8:00 AM to 5:00 PM
  • IST: 5:30 PM to 3:00 AM

* Work Model: Work from office (Monday to Friday)

Responsibilities/Authorities

* Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests

* Provides administrative support services to dedicated Managing Directors

* Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation.

* Client Management

* Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement

* Preparing internal team reports, team training/work shadow sessions and customer relations

* Preparing documents and correspondence according to company guidelines

* Research and gathering of information from identified sources

* Assisting with special projects (after discussion with Team Lead)

* Handling MDs with critical roles and responsibilities including Level 3 and up

1-CL9:

Request-ID:

74869-1

* Shift Time:

  • EST: 8:00 AM to 5:00 PM
  • IST: 5:30 PM to 3:00 AM

* Work Model: Work from office (Monday to Friday)

Job description:

Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

1. Prepare (key) correspondence, reports and forms.

2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative.

3. Execute routine projects within general guidelines and instruction.

4. May provide workflow and problem-solving guidance to other administrative assistant levels.

5. Establish and maintain files and records.

6. Screen calls/voicemails and handle or route to appropriate people.

7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments.

8. Deal discreetly with confidential information.

9. Can make recommendations to management based on findings.

10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority.

QUALIFICATIONS

Required Qualifications:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma, or equivalent education and related training

2. Seven years of progressively more complex clerical experience

3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills

4. Exhibited ability to work independently

5. Ability to deal with complex situations which require sound judgment

6. Ability to operate office equipment (e.g. copier, fax)

7. Ability to endure light physical labor

8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products

Preferred Qualifications:

1. Associates degree

2. Working knowledge of Microsoft Access and PowerPoint

3. Completion of certifications that are specific to industryRole & responsibilities

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