Buyer - General Procurement (Sales & Marketing Services)

Purpose of the Position :

• Preparation of relevant data and information for decision making.
• Represent General Purchasing for the specific items, wherever necessary.
• Support and prepare status reports for Department head.
• Ensure accurate information in all reports and communications.
• Optimize information systems and processes with other business units.

Authority:

• Create purchase orders in KSRM and SAP.
• Release of direct sourcing topics below EUR in Globe after necessary approvals from HOD General Purchase.

Work Profile

• Experience for Buying of Services related to various Agencies - Event, Creative, PR ; Call Center, Roadside Assistance etc. )
• Good in Microsoft Office Applications, Communication, Negotiation & Presentation Skills
• This profile will work as a Buyer for General Procurement items ( Other than Car Parts Buying )
• Would be responsible for buying the products / services at the most competitive prices for the organization.
• Would be responsible for developing the new supplier base to achieve the desired quality and best price.
• Would be responsible for understanding the requirements from the User Department and releasing the Contracts / Purchase Orders within the defined timelines.
• Would be responsible for making A Class Presentations and presenting to various forums Sourcing Committees, Management Update Meetings etc.
• Liaison between the supplier and the user department in case of any escalations

Skills Required:

Technical Skill:

• Knowledge of purchasing processes
• Knowledge of manufacturing processes / Commodities.
• Knowledge for various commercial - legal terms and their implication.
• Cost estimates of various commodities and equipment.
• Negotiation skills
• Problem Solving skills
• Entrepreneurship

Behavioral skill:

• Good communication skills to coordinate with all levels of the organization, suppliers, financial partners & interested parties.
• Excellent presentation skill to prepare self-explanatory drafts, presentation to the pre - meeting/CSC for approvals.
• Assertive and positive attitude
• Quality consciousness
• Self - motivated and initiative
• Dependability
• Economic awareness
• Willingness to Learn

Critical Skills:

• Handling conflicts
• Handling complexities
• Ability to respond positively to criticism

Key Responsibilities and Tasks:

• Acheive savings targets and KPIs established by VW India Management and VW group board as applicable .
• Coordinate and work with various brands for the effective planning and excecution of purchasing activities.
• Preparation and monitoring of daily /weekly/strategic activities independently and along with respective head.
• Timely approval of Bidders , List , send RFQ ,receive quotations , organize technical approvals and shopping cart .
• Get the new suppliers registered into B2B system , KSRM &SAP ( Documentation ,follow -up etc ).
• Prepare price comparisions , benchmarking and plan the price negotiation(internal review , benchmarking ,strategy etc )
• Prepare and conduct price negotiations with the suppliers .
• Support the cost saving initiatives- Localization , alternative sourcing etc .
• Preparation and participation in local pre meeting (ISC), Pre meeting (WOB), Corporate sourcing committee (CSC) meetings and other decision making forums .
• Approval of relevant topics from respective head and globe ( as per the approved limits )
• Prepare purchase orders in KSRM and SAP and take necessary approvals .Accordingly send to the suppliers .
• Handle purchase order change management .
• Liasioning with users , finance , etc for Supplier related issues .
• Adherence to the VW India and /or VW Group processes and procedures (when applicable )
• Timely escalation of the issues ( if any ) to the respective head .