Accounts Payable Associate

About ACA:
 

ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha technology platform with the specialized expertise of former regulators and practitioners and our deep understanding of the global regulatory landscape.

Position Summary

The individual in this position is responsible for processing vendor invoices, travel and entertainment expense reports and check requests in an accurate, complete, and timely manner to support the financial reporting deadlines. 

Job Duties 

1.Review vendor invoices for appropriate documentation and approval prior to entering in the Company's accounting system

2. Review all travel and entertainment expense reports that have been submitted by employees ensuring that they are in compliance with the Company's travel policy, are supported with receipts, are charged to the appropriate account, project and task codes, and that the expense amount is reasonable

3. Communicate any adjustments to expense items to the employee and/or work directly with the employee to make the appropriate corrections.

4. Process check requests via banking Bill Pay portal 

5. Audit and process monthly recurring bills

6. Maintain daily credit card upload into the company's accounting system and perform month end reconciliations

7. Respond to incoming inquiries to the Accounts Payable and Expense Report email boxes 

8. Daily as needed activate/deactivate employee's credit cards and Concur profiles

9. Reconcile vendor statements, research and correct discrepancies

10. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

11. Serve as backup for office administrative duties including directing incoming phone calls, sorting and distributing income mail, etc. 

Required Education and Experience

1. High school diploma required, college courses in accounting preferred
2. 2-6 years of full cycle Accounts Payable experience with special emphasis on travel expense reimbursement audit and processing 

Required Skills and Attributes :

1. A self-starter and holds with a professional attitude

2. Demonstrated professional integrity

3. Dependable, flexible, and adaptable to new ACA initiatives and changing client needs

4. Ability to work well in a fast-paced, small-team environment

5. Ability to work independently, multi-task and prioritize effectively

6. Ability to establish and maintain effective working relationships with colleagues and clients

7. Highly motivated and goal oriented; proactive in one's own education and career progression; volunteers for and shows initiative on both internal and external projects and tasks

8. Dedicated to upholding ACA's high-quality standards and customer service focus

9. Strong organizational and problem-solving skills with attention to detail

10. Strong oral and written communication skills

11. Proficient with Microsoft Office applications, Adobe Acrobat, and the Internet 

What working at ACA offers:
 

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. Our Total Rewards package includes medical coverage fully funded by ACA for employees and their family as well as access to Maternity & Fertility and Wellness programs. ACA also provides Personal Accident Insurance, Group Term Life Insurance, Employee Discount programs and Employee Resource Groups. You'll be granted time off for designated ACA Paid Holidays, Privilege Leave, Casual/Sick Leave, and other leaves of absence to support your physical, financial and emotional well-being.

What we commit to:
 

ACA is firmly committed to a policy of nondiscrimination, which applies to recruiting, hiring, placement, promotions, training, discipline, terminations, layoffs, transfers, leaves of absence, compensation and all other terms and conditions of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected status.