Paralegal & Assistant to Company Secretary

3 days ago


Ghansoli Navi Mumbai Maharashtra, India QGO Finance Limited Full time ₹ 4,20,000 per year

Key Responsibilities

A) Legal & Transaction Support

  • Draft, proof, and version-control agreements and deeds: loan agreements, hypothecation deeds, mortgage deeds (with/without possession), escrow agreements, NOCs, undertakings, side letters, POAs, board resolutions, indemnities.
  • Prepare checklists for transaction closings and manage signing/stamping/registration workflows (e-stamp, adjudication, sub-registrar liaison where applicable).
  • Coordinate security perfection and post-closing compliances (CERSAI, ROC charge filings, trusteeship documentation, RTA/DP coordination for ISIN-related actions).
  • Maintain trackers for covenants, conditions precedent/subsequent, security cover, insurance, escrow operations, and borrower deliverables.

B) Secretarial & Governance Assistance

  • Assist in convening Board/Committee/Shareholders' meetings: agenda, notes, presentations, notices, attendance, and minutes (including action item tracking).
  • Maintain statutory registers (members, debenture holders, charges, contracts/arrangements, etc.) and digital records with audit trails.
  • Support private placement/NCD issuances: offer letter packs (e.g., PAS-4/PAS-5), allotment documentation, debenture trust deed packs, investor communications, and coordination with trustees/RTA/DP.
  • Prepare drafts of policies, charters, and standard operating procedures; assist in annual report sections owned by the Secretarial function.

C) Compliance & Filings

  • Prepare and assist with MCA e-filings and charge-related forms; coordinate with professionals for certifications and ensure timeline adherence.
  • Liaise on RBI/NBFC compliances and data collation for periodic returns and inspections (as guided by the CS/Compliance Head).
  • Coordinate CERSAI charge entry/updates, escrow and bank mandate documentation, and depository interactions (NSDL/CDSL/RTA).

D) Documentation & Record Management

  • Implement naming/versioning conventions, document checklists, and centralized repositories (Word, Excel trackers, PDF portfolios).
  • Ensure signed originals/certified copies are catalogued; manage retrieval for audits, trustee/RBI/ROC queries, and due diligence.

E) Stakeholder Coordination

  • Work closely with internal finance, treasury, credit, operations, and IT; externally with law firms, valuers, trustees, RTAs/DPs, and banks.
  • Track and close open points; escalate risks, delays, or non-compliances with crisp, time-bound notes.

F) Process, Quality & Controls

  • Own TAT and quality benchmarks: zero-error filings, accurate minutes, and airtight checklists.
  • Maintain confidentiality, information security, and clean audit readiness at all times.

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Provident Fund

Work Location: In person


  • Paralegal

    3 days ago


    Mumbai, Maharashtra, India Mammoet Full time

    **SUMMARY OF THE ROLE** In House Paralegal**with Mammoet India Working Location**: Mumbai, India** **WHAT YOU’LL BE DOING**Review, and file legal documents such as board resolutions, and Key corporate documents- Assist Legal counsel with the board meetings, shareholder meetings, and other corporate events.- Maintain and organize legal files, ensuring all...


  • Navi Mumbai, Maharashtra, India AURUM PROPTECH LIMITED Full time

    **JOB DESCRIPTION FOR ASSISTANT COMPANY SECRETARY** Key Responsibilities and Accountabilities of the role **Secretarial functions**: - Handling ROC matters of private companies - Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. Independently conducting Board meetings - Maintain...


  • Navi Mumbai, Maharashtra, India Aurum PropTech Full time

    Handling ROC matters of private companies - Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. - Independently conducting Board meetings - Maintain statutory books, including registers of members, directors, and secretaries. - Handle correspondence, collate information, and...

  • Paralegal Assistant

    14 hours ago


    Mira Road, Mumbai, Maharashtra, India Humaniquee Full time ₹ 1,92,098 - ₹ 3,84,196 per year

    Primary Duties and Responsibilities: Prompt response and execution of instruction from state attorney, direct supervisor, secondary supervisor, Collections Manager, Client Relations Manager, Director of Compliance, Director of Operations, and/or President. Assist state attorney/paralegal supervisor in the maintenance of account files. Assist state attorney...


  • Vashi, Navi Mumbai, Maharashtra, India QGO Finance Limited Full time ₹ 6,00,000 - ₹ 9,00,000 per year

    1. About QGO Finance LimitedQGO Finance Limited is a BSE-listed, RBI-registered NBFC (Base Layer) engaged in providing project loans. We are in the process of relocating the office next to Vashi Station. We are committed to maintaining the highest standards of corporate governance, compliance, and transparency in all aspects of our business.2. Role...


  • Navi Mumbai, India Mangalam Placement Full time

    **Location** Navi Mumbai **Experience** 8-10 Years **Key Skills** Company Secretary, Secretarial Activities, Companies Act, Annual Reports, Compliance, Agreement, board meeting **Position: Assistant : Company Secretary** **Qualification: CS** **Experience: 5 to 10 years** **Location: Navi Mumbai** **Job description** Role: Assistant Company...

  • Company Secretary

    3 days ago


    Ghansoli, Navi Mumbai, Maharashtra, India D.S.MOMAYA & CO Full time

    Require Qualified CS to handle a team of CS trainees and semi-qualified CS, Manage entire operations of the firm, Meeting with clients for smooth functioning of operations and services. Strong in Secretarial Compliances like SEBI, RBI, and Legal Location: Mahape, Navi Mumbai Great opportunity to manage Clients (end-to-end solution) for listed / unlisted...

  • Company Secretary

    2 weeks ago


    Navi Mumbai, Maharashtra, India Sakash Group Full time

    **Job Title - **Assistant Company Secretary **Department - **CS & Legal **Location - **Navi Mumbai (Thurbe) **Reports To **Company Secretary **Salary - **35k per month **Job Specifications** - A qualified Company secretary with 0 to 2 years of experience can apply. - Knowledge in managing secretarial responsibilities of a private limited company. Legal...


  • Mumbai, Maharashtra, India Route Mobile Full time

    Job Role- Assistant Company Secretary- Location- Mumbai- Reporting- Reporting to Head Legal & CS- Qualification- - No. of vacancy- 1- Experience- Major: 5 to 7 years PQE into core secretarial and listed/insider trading compliance. Articleship exp. Not considered. - Minor: working experience into legal doc. review. - Pedagogy: listed Company - top 1000. -...

  • Paralegal

    1 week ago


    Bhayandar, Mumbai, Maharashtra, India Wehire Talent Solutions Full time

    A Paralegal is an integral part of the team and responsible for assisting and supporting their state attorneys in his/her duties by performing paralegal and administrative duties. Team members frequently communicate and collaborate with other legal team members including attorneys, county clerks, judges, and consumer’s places of employment. **Primary...