Paralegal & Assistant to Company Secretary

2 days ago

Ghansoli Navi Mumbai Maharashtra, India QGO Finance Limited Full time ₹ 2,50,000 - ₹ 3,50,000 per year

Key Responsibilities

A) Legal & Transaction Support

  • Draft, proof, and version-control agreements and deeds: loan agreements, hypothecation deeds, mortgage deeds (with/without possession), escrow agreements, NOCs, undertakings, side letters, POAs, board resolutions, indemnities.
  • Prepare checklists for transaction closings and manage signing/stamping/registration workflows (e-stamp, adjudication, sub-registrar liaison where applicable).
  • Coordinate security perfection and post-closing compliances (CERSAI, ROC charge filings, trusteeship documentation, RTA/DP coordination for ISIN-related actions).
  • Maintain trackers for covenants, conditions precedent/subsequent, security cover, insurance, escrow operations, and borrower deliverables.

B) Secretarial & Governance Assistance

  • Assist in convening Board/Committee/Shareholders' meetings: agenda, notes, presentations, notices, attendance, and minutes (including action item tracking).
  • Maintain statutory registers (members, debenture holders, charges, contracts/arrangements, etc.) and digital records with audit trails.
  • Support private placement/NCD issuances: offer letter packs (e.g., PAS-4/PAS-5), allotment documentation, debenture trust deed packs, investor communications, and coordination with trustees/RTA/DP.
  • Prepare drafts of policies, charters, and standard operating procedures; assist in annual report sections owned by the Secretarial function.

C) Compliance & Filings

  • Prepare and assist with MCA e-filings and charge-related forms; coordinate with professionals for certifications and ensure timeline adherence.
  • Liaise on RBI/NBFC compliances and data collation for periodic returns and inspections (as guided by the CS/Compliance Head).
  • Coordinate CERSAI charge entry/updates, escrow and bank mandate documentation, and depository interactions (NSDL/CDSL/RTA).

D) Documentation & Record Management

  • Implement naming/versioning conventions, document checklists, and centralized repositories (Word, Excel trackers, PDF portfolios).
  • Ensure signed originals/certified copies are catalogued; manage retrieval for audits, trustee/RBI/ROC queries, and due diligence.

E) Stakeholder Coordination

  • Work closely with internal finance, treasury, credit, operations, and IT; externally with law firms, valuers, trustees, RTAs/DPs, and banks.
  • Track and close open points; escalate risks, delays, or non-compliances with crisp, time-bound notes.

F) Process, Quality & Controls

  • Own TAT and quality benchmarks: zero-error filings, accurate minutes, and airtight checklists.
  • Maintain confidentiality, information security, and clean audit readiness at all times.

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Provident Fund

Work Location: In person

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