Sales Co-ordinator

2 weeks ago

Shivane Pune Maharashtra, India Jopasu Systems Pvt. Ltd. Full time ₹ 1,44,000 - ₹ 2,16,000 per year

Roles of a Billing Clerk

  • Invoice Management: Responsible for preparing and issuing accurate customer Proforma invoices based on goods/services delivered.
  • Revenue Tracking: Plays a key role in tracking incoming revenue and supporting the finance/accounting department.
  • Customer Interaction: Acts as a point of contact for billing-related inquiries and disputes.
  • Compliance and Record-Keeping: Ensures all billing records comply with company policies and relevant regulations.

Key Responsibilities

1. Invoice Preparation & Processing

  • Monitoring sales orders on a daily basis through Optix Sales System to verify that sales orders confirm to Schemes & Price Lists.
  • Study and understand Schemes & Pricelists prepared by Sales Head and approved by Director.
  • Post sales orders received through Optix Sales App to Order Tracker (Google Sheet) (for communicating to all staff for production planning and dispatch)
  • Generate invoices based on confirmed sales orders, delivery notes, or contracts and issue it to BDO for communication to Distributers.
  • Ensure correct pricing, tax application (e.g., VAT, GST), and discounts.
  • Process credit notes and debit notes as needed.
  • Prepare delivery challan and issue to dispatch section for order dispatch to distributor, resolve discrepancies, if any (related to batch no, packaging requirement, etc.) (In absence of Sr Officer - Sales (AFM)

2. Data Entry & amp; Record Management

  • Enter billing data into accounting or SAP ERP systems accurately and on time.
  • Transfer consolidated information prepared by online sales dept (from ecommerce portals) in SAP System for GST calculations, returns, etc.
  • Maintain organized billing files and digital records for audits and reconciliation.

3. Coordination with Internal Teams

  • Collaborate with sales, dispatch warehouse, production and accounts teams to ensure accurate billing.
  • Resolve discrepancies between orders, deliveries, and invoices.
  • Report short deliveries or excesses to sales and dispatch department

4. Customer Communication

  • Send invoices to clients via email, post, or digital platforms.
  • Follow up on outstanding payments and coordinate with accounts receivable.
  • Address customer billing inquiries and resolve issues promptly.

5. Reporting and Compliance

  • Prepare billing reports for management review (e.g., daily/weekly invoicing summaries).
  • Ensure compliance with internal financial controls and relevant legal/tax regulations.

6. Financial Support Duties

  • Assist in reconciling billing-related data during month-end or year-end close.

Support auditors by providing invoices and billing documentation.

Skills & Competencies

  • Attention to detail and accuracy.
  • Familiarity with billing software or ERP systems (e.g., SAP).
  • Basic accounting knowledge.
  • Communication and customer service skills.
  • Ability to work under deadlines and manage multiple tasks.

Job Types: Full-time, Fresher

Pay: ₹12, ₹18,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

Speak with the employer

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